Preconstruction Admin Coordinator for Estimating and Bids

AH Construction Company; Virginia Beach (VA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Performance-based bonus

401(k) with company match

Health benefits

Growth opportunities

Collaborative team environment

Job summary

AH Construction is seeking a Preconstruction Administrative Assistant in Virginia Beach, VA to support the Preconstruction and Estimating team. This is a fast-paced, detail-oriented role focused on bid management, documentation, and supplier coordination.

You will work with estimators, PMs, subcontractors, and vendors, coordinating bids and ensuring timely, accurate information. The position offers growth within a collaborative, deadline-driven environment.

Qualifications

• 2+ years of experience in construction, administrative support, project coordination, estimating support, or related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication, with the confidence to contact subcontractors and vendors.

Responsibilities

• Provide day-to-day administrative and organizational support to the Preconstruction and Estimating team.
• Set up new projects and maintain accurate project information in management systems.
• Maintain organized bid and project files, databases, and contact lists.
• Prepare and distribute bid invitations and pricing requests.
• Solicit bids from subcontractors and vendors and follow up on outstanding bids.
• Build and maintain professional relationships with subcontractors, vendors, and owners.
• Track bid responses and ensure timely submission of information.
• Distribute drawings, specs, and bid documents with current project data.
• Organize electronic bid documentation including revisions.
• Assist with preparing bid documents, proposals, and qualification packages.
• Assist estimators with quotes and documentation for bid evaluation.
• Prepare bid tabs and scope comparison information.
• Coordinate pre-bid meetings and site visits.
• Maintain preconstruction schedules and deadlines.
• Coordinate subcontractor questions during bidding.
• Maintain document control for the Preconstruction team.
• Assist with project turnover information from Preconstruction to PM/Operations.
• Follow up to move the preconstruction process forward.

Skills

Construction experience

Organizational skills

Communication skills

Team collaboration

Attention to detail

Independent working

Professionalism

Education

Construction management or estimating degree

Tools

Vista

Autodesk

Bluebeam

Procore

Job description

AH Construction is seeking a Preconstruction Administrative Assistant in Virginia Beach, VA to support the Preconstruction and Estimating team. This is a fast-paced, detail-oriented role focused on bid management, documentation, and supplier coordination.

You will work with estimators, PMs, subcontractors, and vendors, coordinating bids and ensuring timely, accurate information. The position offers growth within a collaborative, deadline-driven environment.