Preclinical Education Administrative Specialist

Kansas Health Science University; Wichita (KS); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Medical & dental coverage

Life & disability insurance

Retirement plan

FSAs

Tuition reimbursement

Professional development

Employee appreciation events

Job summary

Kansas Health Science University (KHSU) – Kansas College of Osteopathic Medicine (KansasCOM) is seeking an Administrative Assistant - Preclinical Education for full-time on-site duties. Role supports Biomedical Sciences, Anatomy, Health Systems Science, Physicianship, and Osteopathic Manipulative Medicine, ensuring smooth daily operations and clear communication.

Primary duties include calendar management, meeting logistics, minutes, and preparation of materials.

Qualifications

• Associate’s degree and/or three years of administrative experience required.
• Experience in higher education, health care, or nonprofit environments preferred.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word) and Adobe Acrobat.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Excellent written and verbal communication skills with consistent spelling, grammar, and punctuation.
• Strong organizational skills with the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.

Responsibilities

• Provide daily administrative support for faculty, staff, and leadership in Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and Osteopathic Manipulative Medicine.
• Maintain Canvas course pages for Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and Osteopathic Manipulative Medicine.
• Manage calendars, schedule meetings, reserve rooms, and coordinate logistics for departmental activities.
• Prepare meeting agendas, take detailed minutes, and distribute follow-up action items.
• Support University-level committees by preparing meeting agendas, take detailed minutes, and distribute follow-up action items.
• Distribute correspondence, reports, and presentation materials; maintain confidential records in compliance with policies.
• Prepare class-related handouts, materials, and resources; support multiple offices as needed.
• Assist with accreditation tasks, departmental events, workshops, and training sessions.

Skills

Microsoft Office Suite

Discretion & judgment

Written & verbal communication

Organizational skills

Education

Associate degree

Three years administrative experience

Tools

Adobe Acrobat

Canvas LMS

Job description

Kansas Health Science University (KHSU) – Kansas College of Osteopathic Medicine (KansasCOM) is seeking an Administrative Assistant - Preclinical Education for full-time on-site duties. Role supports Biomedical Sciences, Anatomy, Health Systems Science, Physicianship, and Osteopathic Manipulative Medicine, ensuring smooth daily operations and clear communication.

Primary duties include calendar management, meeting logistics, minutes, and preparation of materials.