On-Site Administrative Specialist, Preclinical Education

Kansas Health Science Center; Wichita (KS); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

generous paid time-off

medical and dental coverage

company-paid life and disability保险

retirement plan with employer contribu

Job summary

Kansas Health Science University (KHSU) - Kansas College of Osteopathic Medicine (KansasCOM) seeks an Administrative Assistant for Preclinical Education. This on-site, full-time role supports Biomedical Sciences, Anatomy, and related departments, ensuring smooth daily operations and effective communication across academic functions.

The ideal candidate will have strong organizational skills, discretion with confidential information, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• Associate’s degree and/or three years of administrative experience required.
• Experience in higher education, health care, or nonprofit professional environments preferred.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe Acrobat, and other common office applications.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Excellent written and verbal communication skills with consistent application of spelling, grammar, and punctuation.
• Strong organizational skills with the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.

Responsibilities

• Provide daily administrative support for faculty, staff, and leadership.
• Maintain Canvas course pages for multiple subjects.
• Manage calendars, meetings, room reservations, and logistics.
• Prepare meeting agendas and minutes; distribute follow-up items.
• Support university committees with agendas and minutes.
• Prepare and distribute reports, correspondence, and materials.

Skills

Communication skills

Organizational skills

Discretion

Customer service

Teamwork

Education

Associate’s degree

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Kansas Health Science University (KHSU) - Kansas College of Osteopathic Medicine (KansasCOM) seeks an Administrative Assistant for Preclinical Education. This on-site, full-time role supports Biomedical Sciences, Anatomy, and related departments, ensuring smooth daily operations and effective communication across academic functions.

The ideal candidate will have strong organizational skills, discretion with confidential information, and proficiency in Microsoft Office and Adobe Acrobat.