Administrative Assistant - Preclinical Education

Kansas Health Science University; Forest Hills (KS); Presencial; USD 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

generous paid time-off

medical and dental coverage

company-paid life and disability保险

retirement plan with employer contrib

multiple FSA accounts

tuition reimbursement

professional development

regular employee appreciation events

Descripción de la vacante

Kansas Health Science University in Wichita, Kansas, seeks an Administrative Assistant to support faculty and staff across Preclinical Education. The role will manage calendars, prepare materials, and handle confidential records while coordinating with multiple departments.

The position emphasizes strong organization, attention to detail, and professional communication in a dynamic academic environment. On-site work and collaboration with leadership are essential.

Formación

• Associate’s degree and/or three years of administrative experience required.
• Experience in higher education, health care, or nonprofit environments preferred.
• Proficiency in MS Office, Adobe Acrobat, and common office apps.

Responsabilidades

• Provide daily administrative support for faculty, staff, and/or leadership.
• Maintain Canvas course pages for Biomedical Sciences and related areas.
• Manage calendars, schedule meetings, reserve rooms, and coordinate logistics.
• Prepare meeting agendas, take minutes, and distribute follow-up items.
• Support committees with agendas, minutes, and action items.

Conocimientos

Organizational skills

Communication skills

Discretion with confidential info

Customer service orientation

Educación

Associate’s degree or 3 years administrative experience

Herramientas

Microsoft Office Suite

Adobe Acrobat

Canvas

Descripción del empleo

Job Description: The Administrative Assistant - Preclinical Education

Full-time, on-site position at Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM). The position supports the faculty and/or staff working in the Preclinical curriculum. Key areas of support include Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine. This role provides vital administrative and operational support to faculty, staff, and leadership team. The Administrative Assistant - Preclinical Education plays an active role in ensuring the smooth execution of daily operations, advancing departmental initiatives, and fostering clear communication across academic functions. Success in this position requires exceptional organizational skills, attention to detail, adaptability, and the ability to exercise sound judgment and discretion. This is an excellent opportunity for a professional who thrives in a dynamic academic environment and is motivated to contribute to the mission of preparing the next generation of osteopathic physicians.

Specific Responsibilities

• Provide daily administrative support for faculty, staff, and/or leadership in Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned.
• Provide ongoing administrative support for the maintenance, accuracy, and consistency of Canvas course pages for Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned.
• Manage calendars, schedule meetings, reserve rooms, and coordinate logistics for departmental activities.
• Prepare meeting agendas, take detailed minutes, and distribute follow-up action items.
• Support University-level committees by preparing meeting agendas, take detailed minutes, and distribute follow-up action items, as assigned.
• Preparing and distributing various forms of correspondence, reports, and presentation materials.
• Maintain accurate and confidential academic, student, and personnel records in compliance with institutional policies.
• Ensure timely preparation, printing, and distribution of class-related handouts, materials, and resources.
• Support faculty across multiple Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine-related offices, demonstrating flexibility to adapt to varying needs.
• Assist with departmental and/or institutional projects, initiatives, and special assignments, ensuring timely completion and high-quality outcomes.
• Serve as a point of contact for faculty, staff, and students, handling inquiries with professionalism, discretion, and a strong customer service orientation.
• Assist with accreditation-related tasks, reporting, and documentation as directed.
• Support departmental events, workshops, and training sessions, including preparation of materials, catering orders, and on-site assistance.
• Demonstrated ability to thrive in a fast-paced, sometimes congested environment while maintaining attention to detail and consistent productivity.
• Perform other duties as assigned in support of departmental and institutional priorities.

Supervisory Responsibilities

n/a

Qualifications

• Associate’s degree and/or three years of administrative experience required.
• Experience in higher education, health care, or nonprofit professional environments preferred.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe Acrobat, and other common office applications.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Excellent written and verbal communication skills with consistent application of spelling, grammar, and punctuation.
• Strong organizational skills with the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.

Key Competencies

• Commitment to quality, efficiency, and continuous improvement.
• Responsiveness and proactive problem-solving abilities.
• High degree of accuracy and attention to detail.
• Reliability, professionalism, and discernment in handling sensitive information.
• Ability to work both independently and collaboratively as part of a team.
• Strong interpersonal skills with the ability to manage professional relationships across diverse stakeholders.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.

Benefits

• generous paid time-off
• medical and dental coverage
• company-paid life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts (FSA)
• tuition reimbursement
• professional development
• regular employee appreciation events

About Kansas Health Science University

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education.

Kansas Health Science University is an Equal Opportunity Employer.

KHSU is a private, nonprofit institution based in Wichita, Kansas, whose goal is to increase access to medical education opportunities and to address the growing need for physicians in the community.

KHSU is a partner institution of The Community Solution, a nonprofit system of colleges advancing student success and community impact.

Kansas College of Osteopathic Medicine (KansasCOM) has been granted pre-accreditation status from the American Osteopathic Association’s Commission on Osteopathic College Accreditation (COCA). COCA is the accrediting agency recognized by the United States Department of Education (USDE) for predoctoral education of osteopathic physicians in the United States. Pre-accreditation, as distinct from full accreditation, permits the KansasCOM to solicit applications and admit students, offer medical instruction within the approved osteopathic medical curriculum, and announce its Pre-Accreditation Status. KansasCOM can be considered for full accreditation status following the graduation of its first class, which it anticipates will occur in May 2026. The attainment of full accreditation status is subject to review and approval by COCA.

For more information, visit https://www.kansashsu.org/