Precision Warranty Claims Specialist - Automotive

GRUBBS Family of Dealerships; Grapevine (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k) with company match

Paid time off

Employee vehicle purchase program

Job summary

Grubbs Family of Dealerships seeks a detail-driven Warranty Administrator to manage and submit warranty claims accurately and on time. You’ll protect revenue, minimize aging, and keep service audits compliant with precise documentation.

We value organization, proactive follow-through, and knowledge of warranty submission policies. This is an office-based role within our fixed operations team in Texas, with benefits and growth opportunities.

Qualifications

• Prior warranty administration or automotive accounting experience preferred.
• Strong attention to detail and accuracy with numbers and documentation.
• Familiarity with DMS platforms (Tekion, CDK, Reynolds, etc.) a plus.
• Knowledge of manufacturer warranty submission processes is a strong plus.
• Highly organized, deadline-driven, and dependable.

Responsibilities

• Prepare, review, and submit manufacturer warranty claims daily for prompt, full payment.
• Audit every warranty repair order for correct labor operations, parts, documentation, and story line before submission.
• Identify and correct errors before they become rejections — coach advisors and technicians on proper documentation.
• Resubmit rejected or adjusted claims same-day to keep warranty receivables aging to a minimum.
• Reconcile the warranty schedule weekly and aggressively follow up on outstanding and short-paid claims.
• Stay current on every manufacturer’s warranty policy, labor time, and submission requirement.
• Maintain organized, audit-ready warranty records to protect the store from charge backs.
• Track and report claim status, aging, and recovery to fixed-operations leadership.

Skills

Warranty administration

Automotive accounting

Attention to detail

Deadline-driven

Organizational skills

Tools

Tekion

CDK

Reynolds

Job description

Grubbs Family of Dealerships seeks a detail-driven Warranty Administrator to manage and submit warranty claims accurately and on time. You’ll protect revenue, minimize aging, and keep service audits compliant with precise documentation.

We value organization, proactive follow-through, and knowledge of warranty submission policies. This is an office-based role within our fixed operations team in Texas, with benefits and growth opportunities.