Precision Order Entry Specialist

ChemScene LLC; Pennsylvania; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Paid holidays

Job summary

ChemScene LLC is hiring an Order Entry Specialist to own the accuracy of incoming orders, turning POs into clean, shippable sales orders across email, web, and e-procurement channels. You will verify line items and ensure compliance for regulated shipments.

This hands-on role requires attention to detail, ERP familiarity, and clear written English to support fast, reliable order processing and weekly reporting.

Qualifications

• 1–3 years in order entry, order management, or customer service.
• Genuinely high attention to detail with alphanumeric catalog numbers and CAS numbers.
• Solid Excel skills: VLOOKUP, XLOOKUP, pivots.
• Ability to learn an ERP system quickly and follow its rules.
• Clear, professional written English in email communication.
• Ownership mindset and proactive information chase.

Responsibilities

• Enter customer POs into the order system same business day from email, web store, and e‑procurement transmissions.
• Verify line items: catalog number, CAS number, package size, quantity, unit price, discount, lead time, Incoterms.
• Check stock across US and China, manage backorders and substitutions.
• Identify regulated/hazardous items and gather required documentation before warehouse release.
• Send order confirmations and coordinate with warehouse/logistics on shipping updates.
• Maintain notes on orders for traceability.
• Resolve discrepancies and escalate unresolved cases.
• Support weekly and month-end reporting on open orders and backorders aging.

Skills

Attention to detail

Excel

Written English

ERP systems

Ownership mindset

Education

Bachelor's degree in life sciences

Tools

NetSuite

SAP

ERP

Job description

ChemScene LLC is hiring an Order Entry Specialist to own the accuracy of incoming orders, turning POs into clean, shippable sales orders across email, web, and e-procurement channels. You will verify line items and ensure compliance for regulated shipments.

This hands-on role requires attention to detail, ERP familiarity, and clear written English to support fast, reliable order processing and weekly reporting.