Precision Billing & AP Specialist

The Law Offices of Brenton C. McWilliams; Orange Beach (AL); Sur place; USD 50 000 - 61 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Résumé du poste

The Law Offices of Brenton C. McWilliams in Orange Beach, AL is seeking a Billing and Accounts Payable Specialist who thrives on accuracy and ownership. You will manage fixed-price billing, record client payments, monitor trust balances, and follow up on receivables to keep the firm’s finances orderly.

This in-office, full-time role requires strong QuickBooks and Excel skills, meticulous attention to detail, and the ability to work independently while maintaining professional communication.

Qualifications

• At least two years of experience in billing, accounts payable, accounting clerk work, or a comparable accounting position using computerized accounting systems.
• Practical understanding of basic accounting relationships and ability to recognize when financial information does not make sense.
• Strong QuickBooks experience is preferred.
• Competence with Excel and other common business technology.
• Experience in a professional‑services environment is preferred; law firm accounting or trust‑account experience is helpful, but law firm experience is not required.

Responsabilités

• Manage the firm's fixed-price billing process and prepare client invoices according to established billing procedures.
• Cross-check billing information against independent sources, including the firm's calendar, to identify meetings or events that should have generated a fixed-price charge.
• Review client trust balances each month and determine why funds remain in trust, identify discrepancies, and coordinate the reconciliation process with the Owner.
• Monitor accounts receivable, identify past-due accounts, and contact clients regarding payment.
• Notify the appropriate attorneys and team members when nonpayment requires the next step in the firm's established process.
• Monitor employee timekeeping for internal reporting and accountability purposes, follow up regarding missing entries, and prepare reports from timekeeping data as needed.
• Receive and record client payments, prepare deposits, and make sure transactions are accurately reflected in the appropriate systems.
• Code and enter vendor invoices and check requests, verify approvals, and prepare scheduled accounts payable runs.
• Identify duplicate invoices, unusual transactions, missing information, or other discrepancies before payments are processed.
• Prepare the firm's Weekly Cash Flow Forecast and help the Owner understand material differences between forecasted and actual cash flow.
• Work with the Owner and, when applicable, outside bookkeeping professionals to support monthly financial reporting.
• Respond professionally to client questions involving invoices, payments, retainers, refunds, and other billing matters.
• Assist with chargebacks, payment disputes, and refund processing according to firm procedures.
• Maintain accurate records and protect confidential client and firm financial information.

Connaissances

Attention to detail

Organization

Communication

Follow-through

Discretion

Time management

Outils

QuickBooks

Excel

Description du poste

The Law Offices of Brenton C. McWilliams in Orange Beach, AL is seeking a Billing and Accounts Payable Specialist who thrives on accuracy and ownership. You will manage fixed-price billing, record client payments, monitor trust balances, and follow up on receivables to keep the firm’s finances orderly.

This in-office, full-time role requires strong QuickBooks and Excel skills, meticulous attention to detail, and the ability to work independently while maintaining professional communication.