Precise Office Clerk – Invoicing, Data Entry & Filing

Earle-M.-Jorgensen-Company; Schaumburg (IL); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health coverage including medical, den

401(k) with company match

Life & AD&D insurance

EAP counseling & financial support

PTO & holidays

FSA for healthcare & dependent care

Wellness programs

Employee discounts

Community volunteering

Job summary

EMJ is seeking a General Office Clerk in Schaumburg, IL to handle phones, reconcile material values, scan documents, enter test reports, and prepare AP invoices. The role emphasizes accuracy, organization, and multitasking to maintain smooth office operations.

Qualified candidates possess a high school diploma, data-entry proficiency, strong communication, and the ability to multitask in a fast-paced environment. Training and integration into a collaborative team are provided.

Qualifications

• High School Diploma or equivalent; additional vocational training or certifications in office administration is a plus.
• Proven experience in office administration or a similar role.
• Proficiency in data entry, with keen eye for detail and accuracy.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Familiarity with office equipment, including scanners, printers, and telephone systems.
• Proficiency in using computer software and applications, such as Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently and as part of a team.

Responsibilities

• Answer incoming phone calls and provide courteous and helpful assistance to callers.
• Reconcile invoices and financial documents with precision and attention to detail.
• Receive, sort, and distribute incoming documents, ensuring proper filing and timely delivery.
• Scan and digitize paperwork, creating electronic copies for efficient storage and retrieval.
• Enter test reports and other relevant information into the system accurately and in a timely manner.
• Assist with general office tasks, including photocopying, faxing, and maintaining office supplies.
• Collaborate with colleagues and support team members as needed to ensure efficient office operations.

Skills

Data entry

Attention to detail

Customer service

Communication

Organization

Multitasking

Team player

Education

High School Diploma

Office administration certification (preferred)

Tools

Microsoft Office

Job description

EMJ is seeking a General Office Clerk in Schaumburg, IL to handle phones, reconcile material values, scan documents, enter test reports, and prepare AP invoices. The role emphasizes accuracy, organization, and multitasking to maintain smooth office operations.

Qualified candidates possess a high school diploma, data-entry proficiency, strong communication, and the ability to multitask in a fast-paced environment. Training and integration into a collaborative team are provided.