General Office Clerk

Earle-M.-Jorgensen-Company; Lynwood (CA); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) plan with company match

Life and AD&D insurance

EAP with counseling

Paid Time Off

Flexible Spending Accounts

Wellness incentives

Employee discount program

Community engagement

Job summary

EMJ is seeking a General Office Clerk in Lynwood, CA to support the office with phones, document handling, invoicing, and filing. The role emphasizes accuracy and timely processing to maintain smooth operations.

Responsibilities include reconciling invoices, scanning documents, and data entry, along with providing AP backup and assisting with shipping/receiving. A detail-oriented, organized individual will thrive in this role.

Qualifications

• High School Diploma or equivalent; vocational training in office administration is a plus.
• Proven experience in office administration or similar role.
• Proficiency in data entry with keen eye for detail and accuracy.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Familiarity with scanners, printers, and telephone systems.
• Proficiency in using Microsoft Office Suite.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and ability to work independently and in a team.

Responsibilities

• Answer incoming phone calls and provide courteous and helpful assistance to callers.
• Reconcile invoices and financial documents with precision and attention to detail.
• Receive, sort, and distribute incoming documents, ensuring proper filing and timely delivery.
• Scan and digitize paperwork, creating electronic copies for storage and retrieval.
• Enter test reports and other relevant information into the system accurately.
• Assist with general office tasks, including photocopying, faxing, and maintaining office supplies.
• Collaborate with colleagues and support team members to ensure efficient office operations.
• Process internal and customer billings, credits, expenses, and invoice coding.
• Provide backup support for Accounts Payable functions.
• Assist with shipping, receiving, and inventory adjustments.
• Manage office supply inventory and place orders as needed.

Skills

Data entry

Communication

Organization

Time management

Multitasking

Problem solving

Teamwork

MS Office

Education

High School Diploma

Office administration training

Tools

Scanners

Printers

Telephone systems

Microsoft Office

Job description

Location/Org Data : Logo

Job Summary

General Office Clerk

Department: General OfficeReports To: Office Manager / Office SupervisorFLSA Status: Non-Exempt

Company Summary

EMJ is a leading supplier of Steel and Aluminum Bar, Tubing, and Plate to manufacturing companies in North America and around the world. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.

Job Summary

The General Office Clerk is responsible for answering phones, reconciling material values, receiving and scanning documents, entering material test reports into the system, and preparing accounts payable invoices for processing. They must be detail-oriented, organized, and efficient in multitasking. This role plays a crucial part in maintaining smooth office operations and requires accuracy and timeliness in completing tasks.

What We Offer

• Medical, dental, and vision coverage with affordable employee contribution rates.


• 401(k) plan with company match up to 4%.


• Life and AD&D insurance, short- and long-term disability coverage.


• Employee Assistance Program (EAP), including counseling, legal, and financial support.


• Paid Time Off (PTO) and 9 paid holidays.


• Flexible Spending Accounts for healthcare and dependent care.


• Wellness incentives and access to LiveHealth Online.


• Employee discount program with over 30,000 deals.


• Community engagement and volunteer opportunities.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), Stoop, kneel, crouch, or Crawl(Position self(to), Move), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

Essential Job Duties

• Answer incoming phone calls and provide courteous and helpful assistance to callers.


• Reconcile invoices and financial documents with precision and attention to detail.


• Receive, sort, and distribute incoming documents, ensuring proper filing and timely delivery.


• Scan and digitize paperwork, creating electronic copies for efficient storage and retrieval.


• Enter test reports and other relevant information into the system accurately and in a timely manner.


• Assist with general office tasks, including photocopying, faxing, and maintaining office supplies.


• Collaborate with colleagues and support team members as needed to ensure efficient office operations.


• Process internal and customer billings, credits, expenses, and invoice coding.


• Provide backup support for Accounts Payable functions.


• Assist with shipping, receiving, and inventory adjustments.


• Manage office supply inventory and place orders as needed.

Required Skills

Qualifications

• High School Diploma or equivalent; additional vocational training or certifications in office administration is a plus.


• Proven experience in office administration or a similar role.


• Proficiency in data entry, with keen eye for detail and accuracy.


• Excellent verbal and written communication skills.


• Strong organizational and time management abilities.


• Familiarity with office equipment, including scanners, printers, and telephone systems.


• Proficiency in using computer software and applications, such as Microsoft Office Suite.


• Ability to multitask and prioritize tasks effectively in a fast-paced environment.


• Strong problem-solving skills and the ability to work independently and as part of a team.

Compensation Range

The anticipated compensation for this position is USD $21.00/Hr. - USD $21.00/Hr. depending on experience, qualifications, and location.