Pre-Production Associate, Audio Production (On-site - North Hollywood, CA)

Bertelsmann-Jobs; Los Angeles (CA); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical/Prescription insurance

Dental and Vision

401(k) and other retirement benefits

Flexible Spending Account

Job summary

Penguin Random House seeks a highly organized Pre-Production Associate to coordinate audiobook recording sessions on-site in North Hollywood, CA. You will work with producers, studios, narrators, authors and directors to schedule bookings across multiple time zones and ensure deadlines are met.

You will handle resource allocation, script distribution, data entry in production systems, and generate utilization reports.

Qualifications

• 1+ year in production scheduling or coordination in a high-volume environment.
• Must have exceptional organizational skills to manage many bookings simultaneously.
• Strong problem-solving and time-sensitive decision making.
• Precise, responsive written and verbal communication.
• Experience with complex systems requiring data management and workflow automation.
• Professionalism when communicating with high-profile talent and teams.
• Ability to collaborate across production, creative, technical, and operations teams.

Responsibilities

• Coordinate a high volume of audiobook recording bookings across studios and time zones.
• Manage availability among narrators, directors, engineers, agents, and production staff.
• Prioritize bookings with producers and ensure deadlines are met.
• Respond quickly to requests, cancellations, and schedule changes.
• Identify scheduling conflicts and propose practical solutions.
• Maintain real-time booking data in scheduling and production systems.
• Provide scheduling coverage for other pre-production associates as needed.
• Distribute scripts and materials according to production protocols.
• Prepare formats for production systems and generate reports.

Skills

Production scheduling

Organizational skills

Communication

Problem-solving

Data management

Workflow automation

Cross-team collaboration

Tools

Scheduling software

Production systems

Job description

Pre-Production Associate, Audio Production (On-site - North Hollywood, CA)

• Full-time
• Compensation: up to USD 60,000 - yearly

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

We are seeking a highly organized, proactive, and detail-oriented Pre-Production Associate to coordinate a high volume of audiobook recording sessions. This role works closely with producers, studios, narrators, authors, directors, engineers, agents, and other production partners around the world to keep recordings efficiently scheduled and on track.

The ideal candidate thrives in a fast-paced environment, communicates with precision and professionalism, and can quickly solve complex scheduling and resource challenges.

Key Responsibilities

Recording & Resource Scheduling

• Manage a high volume of audiobook recording bookings across multiple studios and production resources across various time zones.
• Coordinate availability among narrators, authors, directors, engineers, studios, agents, producers, and other production personnel.
• Partner closely with producers to prioritize bookings and meet production deadlines.
• Respond quickly to new requests, cancellations, schedule changes, talent availability, and special production needs.
• Identify and resolve scheduling conflicts, gaps, overbookings, and resource constraints.
• Anticipate capacity challenges and recommend practical scheduling solutions.
• Maintain accurate, real-time booking data using scheduling, workflow automation, and production systems.
• Communicate changes clearly and promptly to all affected teams and partners.
• Provide scheduling coverage for other pre-production associates as needed.

Production & Operational Support

• Distribute audiobook scripts and supporting materials according to established production protocols.
• Analyze, prepare, convert book scripts into required formats for production systems and workflows.
• Generate resource utilization and production reports as needed.
• Participate in workflow, automation, and system testing.
• Provide onsite logistical support to producers, directors, engineers, narrators, actors, and operations teams.
• Support authors, narrators, directors, and studio partners with production logistics and related needs, e.g., travel bookings.

Required

• 1+ year of experience in production scheduling, production coordination, resource scheduling, or a comparable high-volume environment.
• Exceptional organizational skills with the ability to manage numerous simultaneous bookings and shifting priorities.
• Strong problem-solving skills and sound judgment when making time-sensitive scheduling decisions.
• Precise, responsive, and personable written and verbal communication skills.
• Experience working with complex systems requiring accurate data management and workflow automation.
• Professionalism and discretion when communicating with high-profile talent, authors, executives, and creative professionals.
• Ability to collaborate effectively across production, creative, technical, and operational teams.

Preferred

• Experience in publishing, audiobook, media, or recording-studio production.
• Experience working directly with talent and creative professionals.
• Familiarity with workflow automation, production technology, or programming.

This is an onsite position based in North Hollywood, California. Four days minimum onsite per week in the first 12 months. Further hybrid flexibility may be available after the first year of employment.

The salary for this position is $60,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

All your information will be kept confidential according to EEO guidelines.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

Wevalue the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

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