Pre-Development Project Coordinator (Hybrid)

Dutch Bros Coffee; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Dutch Bros Coffee seeks a detail‑oriented Pre-Development Coordinator to support early‑stage shop development projects in Tempe, AZ. You will coordinate across Real Estate, Development, Construction, and cross‑functional teams, handling documentation, scheduling, and reporting.

As a key member of the Pre‑Development team, you will maintain project records, help track milestones, assist with budgets and communications, and promote collaboration while adapting to a fast‑paced environment.

Qualifications

• Associate degree required
• Minimum of 1–2 years of administrative, project coordination, or related experience preferred
• Ability to support project coordination efforts, maintain documentation, and assist with tracking timelines, deliverables, and workflows
• Proficient in Microsoft Office Suite, particularly Excel and Word, as well as Google Workspace
• Strong written and verbal communication skills with the ability to collaborate effectively with internal teams and external partners
• Ability to work effectively in a team environment while also managing assigned tasks independently
• Strong organizational skills and attention to detail with the ability to manage multiple priorities
• Ability to work in a fast-paced environment and adapt to changing priorities
• Ability to learn new processes, systems, and software efficiently
• Strong follow-through and initiative with the ability to proactively identify next steps and support team needs
• Ability to prioritize daily tasks and maintain accurate records to support Pre-Development activities

Responsibilities

• Maintain accurate project information, documentation, records, and updates within project management systems
• Schedule meetings, capture notes, and track action items with internal teams and external partners
• Assist with project tracking, reporting, document organization, and milestone updates
• Support communication and coordination between Pre-Development, Real Estate, Construction, and other cross-functional teams
• Assist with preparing project materials, correspondence, and administrative tasks to support team objectives
• Organize and prioritize tasks to help meet project timelines and department goals
• Assist with maintaining project budgets, reports, and tracking tools with guidance from Pre-Development leadership
• Support the preparation of project updates, growth reports, and presentations as requested
• Assist with administrative projects and assignments to support department goals
• Support ongoing improvement of processes, documentation, and team resources
• Assist with coordinating cross-functional meetings and maintaining communication across internal teams
• Serve as a resource for providing project updates, documentation, and information to internal partners as needed
• Assist with onboarding and knowledge sharing for new team members as requested
• Promote positive collaboration and strong relationships across Pre-Development and partner departments
• Provide administrative support to the Pre-Development team during periods of increased workload or as needed by leadership
• Monitor and respond to department communications, acknowledging requests and routing questions to the appropriate team members or departments
• Create and prepare written and verbal project correspondence as needed
• Support project turnovers by maintaining accurate documentation and coordinating communication of new shop updates to internal teams
• Assist with coordinating project-related materials, including banners, outdoor furniture, and other operational needs for new shop projects
• Maintain internal tracking tools to monitor new shop completion and project milestones
• Partner with the Finance team to research invoice-related questions and support project-related financial processes
• Assist with processing payments to landlords or developers for new projects as needed

Skills

Problem Solving

Technology

Communication

Collaboration

Coordination

Detail-Oriented

Organization

Education

Associate degree

Tools

Microsoft Office Suite

Excel

Word

Google Workspace

Job description

Dutch Bros Coffee seeks a detail‑oriented Pre-Development Coordinator to support early‑stage shop development projects in Tempe, AZ. You will coordinate across Real Estate, Development, Construction, and cross‑functional teams, handling documentation, scheduling, and reporting.

As a key member of the Pre‑Development team, you will maintain project records, help track milestones, assist with budgets and communications, and promote collaboration while adapting to a fast‑paced environment.