Pre-Development Coordinator

dutchbros; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Dutch Bros Coffee in Tempe, AZ is seeking a Pre-Development Coordinator to support early project lifecycles. You will coordinate with Real Estate, Development, Construction and cross-functional teams, providing project coordination and administrative support.

The role emphasizes organized documentation, meeting scheduling, and communication across partners, with in-office duties four days a week. A Associate degree and 1–2 years of admin or project coordination help you succeed.

Qualifications

• Associate degree required.
• Minimum of 1–2 years in administrative, project coordination, or related experience preferred.
• Proficient in Microsoft Office Suite, particularly Excel and Word, as well as Google Workspace.
• Strong written and verbal communication with internal teams and external partners.
• Ability to work in a team and manage tasks independently.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate and support Pre-Development team on new shop development projects.
• Maintain project information, records, and updates in project management systems.
• Schedule meetings, capture notes, and track action items with teams and partners.
• Assist with project tracking, reporting, and document organization.
• Support cross-functional communication among Pre-Development, Real Estate, Construction.

Skills

Problem Solving

Technology

Communication

Collaboration

Coordination

Detail-Oriented

Organization

Education

Associate degree

Tools

Microsoft Office

Google Workspace

Job description

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview

The Pre-Development Coordinator is responsible for coordinating and supporting the Pre-Development team throughout the early stages of the development lifecycle. The Pre-Development Coordinator will facilitate communication and collaboration across the Real Estate, Development, Construction, and other cross-functional teams, while providing project coordination and administrative support under the guidance and general oversight of department leadership.

Key Result Areas

• Partner the Pre-Development team with coordination and administrative activities for new shop development projects:
• Maintain accurate project information, documentation, records, and updates within project management systems
• Schedule meetings, capture notes, and track action items with internal teams and external partners
• Assist with project tracking, reporting, document organization, and milestone updates
• Support communication and coordination between Pre-Development, Real Estate, Construction, and other cross-functional teams
• Assist with preparing project materials, correspondence, and administrative tasks to support team objectives
• Organize and prioritize tasks to help meet project timelines and department goals

Support Pre-Development Reporting and Process Improvements:

• Assist with maintaining project budgets, reports, and tracking tools with guidance from Pre-Development leadership
• Support the preparation of project updates, growth reports, and presentations as requested
• Assist with administrative projects and assignments to support department goals
• Support the ongoing improvement of processes, documentation, and team resources
• Assist with coordinating cross-functional meetings and maintaining communication across internal teams
• Serve as a resource for providing project updates, documentation, and information to internal partners as needed
• Assist with onboarding and knowledge sharing for new team members as requested
• Promote positive collaboration and strong relationships across Pre-Development and partner departments
• Provide administrative support to the Pre-Development team during periods of increased workload or as needed by leadership

Oversee Department Inbox Management & Cross-Functional Communication:

• Monitor and respond to department communications, acknowledging requests and routing questions to the appropriate team members or departments
• Create and prepare written and verbal project correspondence as needed
• Support project turnovers by maintaining accurate documentation and coordinating communication of new shop updates to internal teams
• Assist with coordinating project-related materials, including banners, outdoor furniture, and other operational needs for new shop projects
• Maintain internal tracking tools to monitor new shop completion and project milestones
• Partner with the Finance team to research invoice-related questions and support project-related financial processes
• Assist with processing payments to landlords or developers for new projects as needed

Skills

• Problem Solving
• Technology
• Communication
• Collaboration
• Coordination
• Detail-Oriented
• Organization

Job Qualifications

• Associate degree required
• Minimum of 1-2 years of administrative, project coordination, or related experience preferred
• Ability to support project coordination efforts, maintain documentation, and assist with tracking timelines, deliverables, and workflows
• Proficient in Microsoft Office Suite, particularly Excel and Word, as well as Google Workspace
• Strong written and verbal communication skills with the ability to collaborate effectively with internal teams and external partners
• Ability to work effectively in a team environment while also managing assigned tasks independently
• Strong organizational skills and attention to detail with the ability to manage multiple priorities
• Ability to work in a fast-paced environment and adapt to changing priorities
• Ability to learn new processes, systems, and software efficiently
• Strong follow-through and initiative with the ability to proactively identify next steps and support team needs
• Ability to prioritize daily tasks and maintain accurate records to support Pre-Development activities

Location Requirement:

This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days .

Physical Requirements

In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions Must be able to collaborate in-person with occasional impromptu in-person meetings Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying n