Pre-Bid Coordinator

VFP, Inc.; Roanoke (VA); On-site; USD 21,000 - 34,000; Full time

Job summary

VFP, Inc. in Roanoke, VA seeks an entry-level Bids & Proposals Support role. You will review customer specifications and drawings, collect pricing, and record data in VFP systems to prepare vendor quotes.

You will assist the estimating team in bidding new business, coordinate with suppliers and internal teams, and help ensure on-time submission while upholding company policies and safety standards.

Qualifications

• Excellent written and organizational skills.
• Ability to multi-task and manage workload to meet customer mandated deadlines.
• Ability to coordinate a high level of activity under a variety of conditions and constraints.
• Knowledge of construction and/or power distribution is helpful.
• 2-4 years of relevant office or administrative experience (preferred).

Responsibilities

• Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.
• Determines material quantities required for total job cost, using department tables and supplier quotations.
• Checks that customer specs and drawings align with vendors’ quotes.
• Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.
• Coordinates with engineering to determine compliance with state building codes prior to estimation.
• Interacts with sales to resolve discrepancies during review.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other duties as assigned by Bids and Proposals Manager.

Skills

Excellent written skills

Organizational skills

Multi-tasking

Coordination

Attention to detail

Education

High School Diploma or equivalent

Job description

Serves in an entry-level role reviewing/interpreting customer-provided specifications and drawings, collecting pricing, recording in VFP systems, and preparing vendor quotes. This position aids the estimating team in bidding new business and requires the ability to handle multiple tasks to meet customer-mandated time schedules.

Job Essential Functions

• Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.
• Determines material quantities required for total job cost. This is accomplished using tables and data established within the department and obtaining quotations from suppliers and/or subcontractors.
• Checks and confirms that customer specifications and drawings align with vendors’ returned quotes.
• Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.
• Coordinates with engineering as necessary to determine compliance with state building codes prior to estimation.
• Interacts with sales team as needed to resolve discrepancies during the review process.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other necessary duties as assigned by Bids and Proposals Manager.

Qualifications

Education:

• High School Diploma or equivalent
• 2-4 years of relevant office or administrative experience (preferred)

Experience, Competencies and Education

• Excellent written and organizational skills.
• Ability to multi-task and manage workload to meet customer mandated deadlines.
• Ability to coordinate a high level of activity under a variety of conditions and constraints.
• Knowledge of construction and/or power distribution is helpful.

Equal Opportunity Statement

All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, citizenship or immigration status, or any other protected classification, in accordance with applicable federal, state, and local laws. Equal access to programs, services, and employment is available to all qualified persons.

Note:

We comply with the Americans with Disabilities Act and consider reasonable accommodation measures that may be necessary for qualified applicants/employees to perform essential job functions. Those applicants requiring an accommodation to complete the application and/or interview process should contact Human Resources.