Practice Systems & AI Coordinator (Hybrid, NYC)

Debevoise & Plimpton; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Debevoise & Plimpton LLP is seeking a Practice Systems Coordinator to join the Practice Systems & Applied AI team in New York. This hybrid, full-time role supports day-to-day operations, intake management, and workflow coordination for AI and practice technology initiatives.

The coordinator will manage the team inbox, organize intake logs, coordinate meetings, and maintain documentation across platforms. Ideal candidates have 2+ years in an administrative role, strong organization, and attention

Qualifications

• 2+ years of experience in an administrative, operations, project coordination, or similar support role.
• Strong organizational skills with the ability to manage multiple priorities and maintain detailed, accurate tracking systems.
• Demonstrated ability to operate in a fast-paced, high-accountability environment with strong attention to detail.
• Comfort working with professionals across levels and functions.
• Familiarity with collaboration and work management tools preferred.

Responsibilities

• Provide day-to-day operational and administrative support to the Practice Systems & Applied AI team, ensuring efficient coordination of team activities and priorities.
• Manage and monitor the team inbox, triaging incoming requests, responding where appropriate, and routing items to the appropriate team members with clear ownership and follow-up.
• Maintain centralized tracking of requests, projects, and initiatives, ensuring deadlines, priorities, and statuses are consistently documented and up to date.
• Support intake and prioritization of new work by organizing submissions, maintaining intake logs, and helping ensure alignment with team priorities.
• Coordinate meetings, including scheduling, agenda preparation, note-taking, and tracking of action items and follow-ups.
• Prepare and maintain internal documentation, including trackers, status reports, and team resources.
• Organize and maintain materials across collaboration platforms (e.g. iManage, intranet), ensuring content is current, accessible, and well-structured.
• Support team communications, including drafting internal updates and coordinating information sharing across stakeholders.
• Assist with trainings, workshops, and internal events by managing logistics, materials, and follow-up communications.

Skills

Organizational skills

Time management

Communication

Discretion

Team collaboration

Microsoft Office

Tools

Microsoft Office

Job description

Debevoise & Plimpton LLP is seeking a Practice Systems Coordinator to join the Practice Systems & Applied AI team in New York. This hybrid, full-time role supports day-to-day operations, intake management, and workflow coordination for AI and practice technology initiatives.

The coordinator will manage the team inbox, organize intake logs, coordinate meetings, and maintain documentation across platforms. Ideal candidates have 2+ years in an administrative role, strong organization, and attention