AI & Practice Systems Coordinator (Hybrid, NYC)

Debevoise & Plimpton LLP; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Debevoise & Plimpton LLP is seeking a Practice Systems Coordinator for the Information Services Department in New York. This full-time, hybrid role supports the Practice Systems & Applied AI team with day-to-day operations, intake management, and workflow coordination.

Ideal candidates have a Bachelor's degree and 2+ years in an administrative or project-coordination role, preferably in a law firm or professional services environment. Strong organizational skills and discretion are essential.

Qualifications

• Bachelor's degree required.
• 2+ years of administrative, operations, or project coordination experience, ideally in a law firm or professional services.
• Strong organizational skills with ability to manage multiple priorities and maintain detailed tracking.

Responsibilities

• Provide day-to-day operational and administrative support to the Practice Systems & Applied AI team, coordinating priorities and activities.
• Manage and monitor the team inbox, triaging requests and routing items with clear ownership.
• Maintain centralized tracking of requests, projects, and initiatives with up-to-date status and deadlines.
• Support intake and prioritization of new work, organizing submissions and intake logs.
• Coordinate meetings, including scheduling, agendas, note-taking, and action-item tracking.
• Prepare and maintain internal documentation, trackers, status reports, and team resources.
• Organize materials across collaboration platforms (e.g., iManage, intranet) and ensure content is current and accessible.
• Assist with trainings, workshops, and internal events by handling logistics and follow-up communications.
• Provide general administrative and operational support, including ad hoc AI projects as assigned.

Skills

Organizational skills

Communication

Attention to detail

Team collaboration

Discretion

Project coordination

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

iManage

Smartsheet

Job description

Debevoise & Plimpton LLP is seeking a Practice Systems Coordinator for the Information Services Department in New York. This full-time, hybrid role supports the Practice Systems & Applied AI team with day-to-day operations, intake management, and workflow coordination.

Ideal candidates have a Bachelor's degree and 2+ years in an administrative or project-coordination role, preferably in a law firm or professional services environment. Strong organizational skills and discretion are essential.