Practice Specialist I

RWJBarnabas Health

West Orange (NJ)

On-site

USD 69,000 - 97,000

Full time

3 days ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

Paid Time Off

Medical, Dental & Vision Insurance

Tuition Reimbursement

Retirement Plans

Employee discounts

Job summary

RWJBarnabas Health is seeking a Practice Specialist I to support onboarding of acquired practices, location changes, mergers, and expansions at the IT&S Medical Group Support level. The role involves data collection, project coordination, data conversion assessments, and Epic Build Requests for ambulatory settings.

You will participate in leadership and project meetings, support new Epic-driven processes, and help practice resources maximize Epic functionality while maintaining standard

Qualifications

Associates degree with 2+ years of relevant work experience.
1-2 years relevant experience working in a healthcare setting.
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)

Responsibilities

Liaise with Epic build teams and stakeholders for ambulatory onboarding activities.
Participate in leadership meetings and project workgroups for acquired practices.
Assist with planning and execution of Epic-driven processes supporting operations and onboarding.
Work independently on routine assignments while strengthening knowledge and workflow understanding.
Identify opportunities for process improvement to enhance workflow efficiency and standardization.
Follow established processes for tracking, resolving, and closing issues promptly.
Manage multiple activities, prioritize, and meet deadlines in a fast-paced environment.
Provide hands-on Epic workflow support to customers and evaluate current-state workflows.

Skills

Adaptability

Critical thinking

Dependability

Initiative

Communication

Relationship building

Organization and prioritization

Data analysis

Attention to detail

Independence & efficiency

Education

Associates degree

2+ years relevant healthcare experience

MS Office proficiency

Tools

Epic workflows

Job description

Req #: 0000261658

Category: Information Technology and Systems / Clinical Informatics

Status: Full-Time

Shift: Day

Facility: RWJBarnabas Health Corporate Services

Department: IT&S Medical Group Support

Pay Range: $68,724.10 - $97,073.00 per year

Location: 95 Old Short Hills Road, West Orange, NJ 07052

Job Title: Practice Specialist I

Location: SBC Corporation

Department Name: IT&S Medical Group Support

Req #: 0000261658

Status: Salaried

Shift: Day

Pay Range: $68,724.10 - $97,073.00 per year

Pay Transparency

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Summary

The Practice Specialist supports the onboarding of acquired practices, practice location changes, mergers, and expansions. This includes initial practice assessments and data collection, acquisition project coordination, data conversion assessments and overall management of Epic Build Requests related to Ambulatory. The individual is assigned both pre and post go-live tasks related to ambulatory projects. The Practice Specialist may also provide support and workflow re-enforcement to practice resources and providers in the ambulatory practice settings. Examples include but are not limited to assisting with support on daily processes, workflow enforcement, standard practice protocols and system functionality. Process improvement will be an outcome as we support initiatives needing assistance for optimal workflow and standardization via project management. Practice Specialist will help to drive process improvement.

As a Practice Specialist, a Typical Day Might Include

Serve as a liaison with Epic build teams and operational stakeholders for ambulatory onboarding activities, including initial practice assessments, data collection, project coordination, data conversion assessments, and Epic Build Request items.
Participate in practice leadership meetings, project workgroups, acquired-practice planning meetings, and EpicTogether meetings as needed to support collaboration and excellent customer service.
Assist with the planning and execution of new Epic-driven processes that support practice operations, onboarding, growth, and future-state workflow needs.
Work independently on routine assignments while helping practice resources strengthen knowledge, workflow understanding, and problem-solving abilities.
Identify, recommend, and support process improvement opportunities that enhance workflow efficiency, standardization, and practice performance.
Follow established processes for identifying, tracking, resolving, and closing issues in a timely and organized manner.
Manage multiple activities simultaneously, prioritize effectively, and meet overlapping deadlines in a fast-paced environment.
Provide hands-on support to customers regarding Epic workflows, applications, and new functionality, including observing and evaluating current-state workflows to promote standardization and reinforce best practices as needed.
This includes supporting practices in maintaining policies and procedures related to Epic use, computerized documentation, and standardized operational workflows.
Maintain current knowledge of Epic applications, relevant technology, equipment, systems, and best-practice workflows.
Promote awareness of and access to education and training programs that help practice resources maximize Epic functionality and workflow adoption.
Perform other duties as assigned or directed by management.

This role might be for you if you have the following traits

Adaptability and resilience: Demonstrates flexibility with changing business needs, competing priorities, and time pressures while maintaining a high level of performance.
Critical thinking and problem solving: Reviews information from multiple sources, evaluates issues objectively, determines root causes, and recommends practical solutions to prevent recurrence.
Dependability and accountability: Takes tasks accurately, efficiently, and within established timelines.
Initiative: Recognizes work that needs to be completed, seeks opportunities to support team and practice needs, and assists others when appropriate.
Communication: Communicates information clearly, accurately, and professionally through verbal and written interactions with practice resources, project leadership, subject matter experts, and Epic counterparts.
Relationship building: Establishes trust and effective working relationships with customers, operational stakeholders, project teams, and Epic partners.
Organization and prioritization: Organizes information effectively, manages multiple activities, and prioritizes work in support of practice and project needs.
Data analysis: Reviews, interprets, and synthesizes data to identify trends, support decision-making, and recommend workflow or process improvements.
Attention to detail: Maintains accuracy and thoroughness when managing documentation, issue tracking, data collection, and project-related activities.
Independence and efficiency: Works independently, completes assignments with minimal direction, and maintains productivity in a fast-paced environment.

To be considered for this opportunity, you must meet the following requirements

Education Required

Associates degree with 2 or more years of relevant work experience
1-2 years relevant experience working in a healthcare setting
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)

Experience Preferred

1-2 years of experience with EHR System Implementation & Practice Acquisitions
Preferred work experience in Ambulatory setting including medical group or physician's office.
Epic electronic system application experience a plus

Why You’ll Love Working Here

At RWJBarnabas Health, our people are at the center of everything we do. Through our Total Wellbeing promise, we offer a wide range of benefits and resources to support your physical, emotional, financial, and professional wellbeing. Highlights include:

Generous Paid Time Off (Vacation, Holidays, Sick Time)
Medical, Dental & Vision Insurance
Prescription Drug Coverage
Retirement Plans
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Life and Disability Insurance
Wellness Programs and Flexible Spending Accounts
Voluntary Benefits (like Pet Insurance)
Discounts with local partners (e.g., NJ Devils, NJPAC, Verizon)
Community involvement and volunteer opportunities …and more!

Why RWJBarnabas Health

RWJBarnabas Health is New Jersey’s largest and most comprehensive academic health system, committed to delivering exceptional care and creating healthier communities. We’re proud to offer a workplace that values compassion, equity, and innovation—where every team member plays a vital role. When you join us, you’re not just building a career—you’re helping to shape the future of healthcare, one person and one community at a time.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.