Practice Manager

dfwHR; Arlington (VA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

In-house dental care

Professional development

Job summary

Frontline Source Group is seeking a Dental Office Manager for a private Arlington, VA dental practice. This ground-floor leadership role offers autonomy to build operations from day one in a brand-new facility. Schedule Monday–Friday, 8:30 AM–5:30 PM, 30–40 hours per week, with no evenings or weekends.

Immediate start. The ideal candidate will oversee daily operations, manage front/back-office staff, handle billing and insurance, and drive growth while ensuring HIPAA/OSHA compliance.

Qualifications

• 3+ years of dental office management or leadership experience.
• Proven staff management and daily operations oversight.
• Strong knowledge of dental insurance, billing and claims processing.
• Proficiency with dental practice management software.
• Understanding of HIPAA, OSHA and state regulations.
• Excellent leadership, communication, and interpersonal skills.
• Strong organizational abilities and multitasking in a fast-paced environment.

Responsibilities

• Oversee daily operations of the dental practice, ensuring smooth workflow and efficient systems.
• Manage and support front- and back-office staff, create staff schedules, conduct training and performance evaluations.
• Monitor accounts receivable, manage collections, oversee billing processes, and track practice metrics and KPIs.
• Oversee insurance verification, claims submission, and follow-up; resolve billing issues and denials.
• Order and maintain inventory of office and clinical supplies, and manage vendor relationships.
• Assist with hiring, onboarding, payroll processing, and maintaining employee records.
• Ensure compliance with OSHA, HIPAA, and Virginia state dental board regulations.
• Monitor patient flow, appointment scheduling efficiency, and overall patient satisfaction.
• Implement systems and processes to support practice growth and operational excellence.

Skills

Staff management

Insurance processing

Leadership

Communication

Organizational skills

Multitasking

HIPAA compliance

OSHA compliance

Dental practice knowledge

Tools

Practice management software

Job description

Now Hiring: Dental Office Manager in Arlington, Virginia

Frontline Source Group is hiring a full-time Dental Office Manager on behalf of a private dental practice in Arlington, Virginia. This is a ground-floor leadership role with autonomy to build operations from day one in a brand new, modern facility. The schedule runs Monday through Friday, 8:30 AM to 5:30 PM, 30 to 40 hours per week, with no evenings and no weekends. Our client is accepting interviews now for an immediate start.

Why join this Arlington, Virginia dental practice:

Our client built their Arlington office for leaders who want to shape culture, systems, and operations from the ground up. You will work directly with an owner-clinician who values strong administrative leadership, supported by a brand-new facility and current dental technology.

• Brand new facility with CBCT 3D imaging and digital X-rays
• Bright, modern office with natural light and high ceilings
• Ground-floor opportunity to build systems and operations from day one
• Leadership role with autonomy and decision-making authority
• Comprehensive benefits including health insurance, 401(k) matching, paid time off, in-house dental care, and professional development
• No evenings, no weekends, no on-call rotations

What you will do as the Dental Office Manager:

• Oversee daily operations of the dental practice, ensuring smooth workflow and efficient systems
• Manage and support front and back-office staff, create staff schedules, conduct training and performance evaluations
• Monitor accounts receivable, manage collections, oversee billing processes, and track practice metrics and KPIs
• Oversee insurance verification, claims submission, and follow-up; resolve billing issues and denials
• Order and maintain inventory of office and clinical supplies, and manage vendor relationships
• Assist with hiring, onboarding, payroll processing, and maintaining employee records
• Ensure compliance with OSHA, HIPAA, and Virginia state dental board regulations
• Monitor patient flow, appointment scheduling efficiency, and overall patient satisfaction
• Implement systems and processes to support practice growth and operational excellence

Requirements to apply:

• 3 or more years of dental office management or leadership experience
• Proven experience managing staff and overseeing daily operations
• Strong knowledge of dental insurance, billing, and claims processing
• Proficiency with dental practice management software
• Understanding of HIPAA, OSHA, and dental regulatory compliance
• Excellent leadership, communication, and interpersonal skills
• Strong organizational abilities and critical thinking skills
• Ability to multitask and thrive in a fast-paced environment

Preferred qualifications:

• 5 or more years of dental office management experience
• Experience opening or managing a startup dental practice
• Oryx cloud-based dental practice management software experience

Schedule, location, and compensation:

• Location: Arlington, Virginia
• Schedule: Monday through Friday, 8:30 AM to 5:30 PM, 30 to 40 hours per week
• Employment type: Full-time
• Compensation: Competitive salary based on experience
• Benefits: Health insurance, 401(k) with employer matching, paid time off, in-house dental care, professional development opportunities
• Start date: Immediate

Who thrives in this role:

You are a natural leader who can manage office personalities with confidence, professionalism, and the right amount of warmth You take ownership of your role without needing to be told twice and hold yourself and others accountable in a constructive, solution-oriented way You are comfortable with ambiguity and thrive in environments where you help build structure, not just maintain it You can sit across from an insurance company, a frustrated patient, or a difficult conversation and handle it with composure and good judgment You bridge the clinical and administrative sides of the practice seamlessly, understanding enough about both to communicate effectively across the team You bring energy to the culture, whether that is recognizing a team win, leading a staff meeting, or just making the office a place people are glad to come to You understand that in a small business, your success and the practice's success are directly connected, and that motivates you You treat every patient interaction as a reflection of the practice, leading your team to deliver a level of professionalism, empathy, and warmth that keeps patients coming back and referring others