Practice Manager

Frontline Source Group - Nationwide Staffing & Executive Search; Arlington (VA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

In-house dental care

Professional development

Job summary

Frontline Source Group is recruiting a full-time Dental Office Manager for a private Arlington dental practice. This ground-floor leadership role offers autonomy to shape operations from day one in a modern facility, with a schedule Monday–Friday, 8:30 AM–5:30 PM, 30–40 hours per week, and no evenings or weekends.

You will oversee daily operations, manage front and back-office staff, monitor billing, verify insurance, and ensure HIPAA/OSHA compliance, with a comprehensive benefits package and

Qualifications

• 3+ years of dental office management or leadership experience.
• Proven experience managing staff and daily operations.
• Strong knowledge of dental insurance, billing, and claims processing.
• Proficiency with dental practice management software.
• Understanding of HIPAA, OSHA, and dental regulatory compliance.
• Excellent leadership, communication, and interpersonal skills.

Responsibilities

• Oversee daily operations of the dental practice, ensuring smooth workflow and efficient systems.
• Manage and support front and back-office staff, create staff schedules, conduct training and performance evaluations.
• Monitor accounts receivable, manage collections, oversee billing processes, and track practice metrics and KPIs.
• Oversee insurance verification, claims submission, and follow-up; resolve billing issues and denials.
• Order and maintain inventory of office and clinical supplies, and manage vendor relationships.
• Assist with hiring, onboarding, payroll processing, and maintaining employee records.
• Ensure compliance with OSHA, HIPAA, and Virginia state dental board regulations.
• Monitor patient flow, appointment scheduling efficiency, and overall patient satisfaction.
• Implement systems and processes to support practice growth and operational excellence.

Skills

Dental office leadership

Staff management

Billing & insurance knowledge

HIPAA/OSHA compliance

Dental software proficiency

Tools

Oryx PM (PM software)

Job description

Now Hiring: Dental Office Manager in Arlington, Virginia

Frontline Source Group is hiring a full-time Dental Office Manager on behalf of a private dental practice in Arlington, Virginia. This is a ground-floor leadership role with autonomy to build operations from day one in a brand new, modern facility. The schedule runs Monday through Friday, 8:30 AM to 5:30 PM, 30 to 40 hours per week, with no evenings and no weekends. Our client is accepting interviews now for an immediate start.

Why Join This Arlington, Virginia Dental Practice

Our client built their Arlington office for leaders who want to shape culture, systems, and operations from the ground up. You will work directly with an owner-clinician who values strong administrative leadership, supported by a brand-new facility and current dental technology.

• Brand new facility with CBCT 3D imaging and digital X-rays
• Bright, modern office with natural light and high ceilings
• Ground-floor opportunity to build systems and operations from day one
• Leadership role with autonomy and decision-making authority
• Comprehensive benefits including health insurance, 401(k) matching, paid time off, in-house dental care, and professional development
• No evenings, no weekends, no on-call rotations

What You Will Do As The Dental Office Manager

• Oversee daily operations of the dental practice, ensuring smooth workflow and efficient systems
• Manage and support front and back-office staff, create staff schedules, conduct training and performance evaluations
• Monitor accounts receivable, manage collections, oversee billing processes, and track practice metrics and KPIs
• Oversee insurance verification, claims submission, and follow-up; resolve billing issues and denials
• Order and maintain inventory of office and clinical supplies, and manage vendor relationships
• Assist with hiring, onboarding, payroll processing, and maintaining employee records
• Ensure compliance with OSHA, HIPAA, and Virginia state dental board regulations
• Monitor patient flow, appointment scheduling efficiency, and overall patient satisfaction
• Implement systems and processes to support practice growth and operational excellence

Requirements To Apply

• 3 or more years of dental office management or leadership experience
• Proven experience managing staff and overseeing daily operations
• Strong knowledge of dental insurance, billing, and claims processing
• Proficiency with dental practice management software
• Understanding of HIPAA, OSHA, and dental regulatory compliance
• Excellent leadership, communication, and interpersonal skills

Strong Organizational Abilities And Critical Thinking Skills

Ability to multitask and thrive in a fast-paced environment

Preferred Qualifications

• 5 or more years of dental office management experience
• Experience opening or managing a startup dental practice
• Oryx cloud-based dental practice management software experience

Schedule, location, and compensation

• Location: Arlington, Virginia
• Schedule: Monday through Friday, 8:30 AM to 5:30 PM, 30 to 40 hours per week
• Employment type: Full-time
• Compensation: Competitive salary based on experience
• Benefits: Health insurance, 401(k) with employer matching, paid time off, in-house dental care, professional development opportunities
• Start date: Immediate

Who Thrives In This Role

You are a natural leader who can manage office personalities with confidence, professionalism, and the right amount of warmth

You take ownership of your role without needing to be told twice and hold yourself and others accountable in a constructive, solution-oriented way

You are comfortable with ambiguity and thrive in environments where you help build structure, not just maintain it

You can sit across from an insurance company, a frustrated patient, or a difficult conversation and handle it with composure and good judgment

You bridge the clinical and administrative sides of the practice seamlessly, understanding enough about both to communicate effectively across the team

You bring energy to the culture, whether that is recognizing a team win, leading a staff meeting, or just making the office a place people are glad to come to

You understand that in a small business, your success and the practice's success are directly connected, and that motivates you

You treat every patient interaction as a reflection of the practice, leading your team to deliver a level of professionalism, empathy, and warmth that keeps patients coming back and referring others