Practice Manager

Frontline Source Group; Arlington (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer matching

Paid time off

In-house dental care

Professional development opportunities

Job summary

Frontline Source Group is seeking a full-time Dental Office Manager for a new dental practice in Arlington, Virginia. This leadership role offers the opportunity to build operations from the ground up in a modern facility. Responsibilities include overseeing daily operations, managing staff, and ensuring efficient systems are in place.

The ideal candidate will have at least 3 years of dental office management experience and a strong understanding of billing and insurance. A comprehensive benefits package is offered.

Qualifications

• Minimum 3 years dental office management experience.
• Strong knowledge of dental billing and insurance.
• Excellent leadership and organizational skills.

Responsibilities

• Oversee daily operations of the dental practice.
• Manage front and back-office staff.
• Implement systems for practice growth and operational excellence.

Skills

Leadership

Communication

Dental insurance knowledge

Organization

Multitasking

Education

3+ years in dental office management

Experience with dental software

Tools

Oryx dental practice management software

Job description

Now Hiring: Dental Office Manager in Arlington, Virginia

Frontline Source Group is hiring a full-time Dental Office Manager on behalf of a private dental practice in Arlington, Virginia. This is a ground-floor leadership role with autonomy to build operations from day one in a brand new, modern facility. The schedule runs Monday through Friday, 8:30 AM to 5:30 PM, 30 to 40 hours per week, with no evenings and no weekends. Our client is accepting interviews now for an immediate start.

Why join this Arlington, Virginia dental practice:

• Brand new facility with CBCT 3D imaging and digital X-rays
• Bright, modern office with natural light and high ceilings
• Ground-floor opportunity to build systems and operations from day one
• Leadership role with autonomy and decision‑making authority
• Comprehensive benefits incl. health insurance, 401(k) matching, paid time off, in‑house dental care, and professional development
• No evenings, no weekends, no on‑call rotations

What you will do as the Dental Office Manager:

• Oversee daily operations of the dental practice, ensuring smooth workflow and efficient systems
• Manage and support front and back‑office staff, create staff schedules, conduct training and performance evaluations
• Monitor accounts receivable, manage collections, oversee billing processes, and track practice metrics and KPIs
• Oversee insurance verification, claims submission, and follow‑up; resolve billing issues and denials
• Order and maintain inventory of office and clinical supplies, and manage vendor relationships
• Assist with hiring, onboarding, payroll processing, and maintaining employee records
• Ensure compliance with OSHA, HIPAA, and Virginia state dental board regulations
• Monitor patient flow, appointment scheduling efficiency, and overall patient satisfaction
• Implement systems and processes to support practice growth and operational excellence

Requirements to apply:

• 3 or more years of dental office management or leadership experience
• Proven experience managing staff and overseeing daily operations
• Strong knowledge of dental insurance, billing, and claims processing
• Proficiency with dental practice management software
• Understanding of HIPAA, OSHA, and dental regulatory compliance
• Excellent leadership, communication, and interpersonal skills
• Strong organizational abilities and critical thinking skills
• Ability to multitask and thrive in a fast‑paced environment

Preferred qualifications:

• 5 or more years of dental office management experience
• Experience opening or managing a startup dental practice
• Oryx cloud‑based dental practice management software experience

Schedule, Location, and Compensation:

Location: Arlington, Virginia

Schedule: Monday through Friday, 8:30 AM to 5:30 PM, 30 to 40 hours per week

Employment type: Full‑time

Compensation: Competitive salary based on experience

Benefits: Health insurance, 401(k) with employer matching, paid time off, in‑house dental care, professional development opportunities

Start date: Immediate

Who thrives in this role:

• You are a natural leader who can manage office personalities with confidence, professionalism, and the right amount of warmth
• You take ownership of your role without needing to be told twice and hold yourself and others accountable in a constructive, solution‑oriented way
• You are comfortable with ambiguity and thrive in environments where you help build structure, not just maintain it
• You can sit across from an insurance company, a frustrated patient, or a difficult conversation and handle it with composure and good judgment
• You bridge the clinical and administrative sides of the practice seamlessly, understanding enough about both to communicate effectively across the team
• You bring energy to the culture, whether that is recognizing a team win, leading a staff meeting, or just making the office a place people are glad to come to
• You understand that in a small business, your success and the practice's success are directly connected, and that motivates you
• You treat every patient interaction as a reflection of the practice, leading your team to deliver a level of professionalism, empathy, and warmth that keeps patients coming back and referring others