Practice Coordinator

NRF United Kingdom; Los Angeles (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Bonuses based on performance

401(k) savings plan

Paid parental leave

Paid time off: minimum 20 days

Job summary

NRF United Kingdom in Los Angeles seeks a Practice Coordinator to support attorneys within the Disputes practice. This hybrid position requires presence in the office at least three days a week and involves managing day-to-day administrative operations to ensure exceptional client service.

The ideal candidate has at least 5 years of legal administrative experience, strong communication skills, and proficiency in litigation software. The organization offers a competitive salary range, comprehensive health benefits, and generous paid time off.

Qualifications

• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization.
• Ability to anticipate needs and proactively identify and resolve issues.
• Demonstrated ability to work independently or collaboratively.

Responsibilities

• Execute document production, including formatting and finalizing correspondence.
• Proofread all documents for accuracy and formatting.
• E-file with various courts and maintain knowledge of filing requirements.
• Calendar deadlines and notify lawyers as needed.
• Open new client matters and prepare engagement letters.

Skills

Litigation experience

Proficiency in Microsoft Office

Strong communication skills

Interpersonal skills

Detail-oriented

Education

Associate’s or Bachelor’s degree preferred; high school diploma required

Tools

Litigation software (Milana preferred)

Job description

Position Overview

Practice Coordinator to support lawyers within the Disputes practice. This role focuses on day‑to‑day administrative operations to enable lawyers to deliver exceptional client service. The office is hybrid; presence in the Los Angeles office required at least three days per week.

Responsibilities

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings.
• Proofread all documents for accuracy, grammar, and formatting.
• E‑file with various courts and maintain up‑to‑date knowledge of format, filing requirements, and deadlines.
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed.
• Open new clients/matters, facilitate conflict checks, complete new matter forms, and prepare engagement letters.
• Review and edit pre‑bills for submission to the billing department and research outstanding invoices and payments as needed.
• Maintain organized client and matter files and ensure compliance with firm protocols.
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information.
• Schedule and manage meetings, calls, and logistics for lawyers and clients.
• Reconcile invoices and manage reimbursements in the expense system.
• Coordinate travel arrangements and assist with lawyer time entry as needed.
• Assist the firm and peers with overflow work and provide backup support, as requested.
• May train, assist, and orient new and less experienced staff members.

Qualifications

• Associate’s or Bachelor’s degree preferred; high school diploma required.
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required.
• Proficiency in litigation calendaring and software, Milana preferred.
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues.
• Skilled in Microsoft Office suite, with strong ability to learn and adapt to new software quickly.
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands.
• Exercise appropriate confidentiality and discretion at all times.
• Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skills.
• Reliable, resourceful, organized, and detail‑oriented.

Benefits

• Competitive salary range: $100,000 – $120,000 annually.
• Bonuses contingent on individual and firm performance.
• Three medical plans, dental, vision, life, and disability insurance.
• Pre‑tax benefits: health savings and flexible spending accounts.
• 401(k) savings plan and profit‑sharing plans if eligible.
• Fertility benefits for full‑time employees.
• Paid time off: minimum 20 days off based on role and tenure.
• Paid parental leave: minimum 14 weeks.
• 11 firm holidays.

Equal Employment Opportunity Statement

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self‑identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at [e-mail].

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