Docketing Specialist, Disputes

Norton Rose Fulbright; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) + Profit sharing

Paid time off (20 days)

Job summary

Norton Rose Fulbright US LLP in Chicago seeks a Litigation Docketing Specialist to maintain the docketing system, track deadlines, and coordinate with attorneys and staff. The role emphasizes accuracy, timeliness, and confidentiality in a fast-paced law firm environment.

The position requires three years of docketing experience and a strong understanding of court rules, with proficiency in Milana and MS Office. Competitive salary and comprehensive benefits are provided.

Qualifications

• Minimum three years of experience in litigation docketing or a similar role, ideally with exposure to litigation in a law firm environment.
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Strong understanding of court rules, procedures, and deadlines
• Proficient with rules-based docketing
• Proficient in litigation calendaring and docketing software (Milana preferred)
• Proficient with Microsoft Office Suite and Adobe Acrobat
• Proficient in electronic court filing in both state and federal courts is preferred
• The ability to interpret and analyze information
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Effective communication skills, both written and verbal
• Exercises appropriate confidentiality and discretion
• Ability to learn and understand basic firm principles

Responsibilities

• Maintain and update the litigation docketing system, including calendaring court dates, deadlines, and other critical events
• Monitor and track case-related deadlines and ensure timely notifications to attorneys and staff
• Coordinate with attorneys, paralegals, practice coordinators, and other staff to ensure accurate and timely docketing of all litigation matters
• Review and analyze court documents, pleadings, and correspondence to identify relevant dates and deadlines
• Prepare and distribute docket reports and reminders to attorneys and staff
• Ensure compliance with court rules and procedures
• Answer procedural questions related to date calculations and filing requirements
• Assists in the downloading of documents and updating internal databases
• Provide support for other administrative tasks related to litigation and dispute resolution
• Assist other practice group support members with overflow work and provide backup support as requested

Skills

Litigation docketing

Attention to detail

Time management

Communication skills

Education

Bachelor's or Associate degree

Tools

Milana docketing software

Microsoft Office

Adobe Acrobat

Electronic court filing

Job description

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Responsibilities include, but are not limited to:

• Maintain and update the litigation docketing system, including calendaring court dates, deadlines, and other critical events
• Monitor and track case-related deadlines and ensure timely notifications to attorneys and staff
• Coordinate with attorneys, paralegals, practice coordinators, and other staff to ensure accurate and timely docketing of all litigation matters
• Review and analyze court documents, pleadings, and correspondence to identify relevant dates and deadlines
• Prepare and distribute docket reports and reminders to attorneys and staff
• Ensure compliance with court rules and procedures
• Answer procedural questions related to date calculations and filing requirements
• Assists in the downloading of documents and updating internal databases
• Provide support for other administrative tasks related to litigation and dispute resolution
• Assist other practice group support members with overflow work and provide backup support as requested

Qualifications:

• Minimum three years of experience in litigation docketing or a similar role, ideally, with exposure to litigation in a law firm environment
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Strong understanding of court rules, procedures, and deadlines
• Proficient with rules-based docketing
• Proficient in litigation calendaring and docketing software (Milana preferred)
• Proficient with Microsoft Office Suite and Adobe Acrobat
• Proficient in electronic court filing in both state and federal courts is preferred
• The ability to interpret and analyze information
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Effective communication skills, both written and verbal
• Exercises appropriate confidentiality and discretion
• Ability to learn and understand basic firm principles

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Chicago market is expected to range between $85,000 and $110,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Chicago. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Benefits

• Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance.
• Employees can also access pre-tax benefits such as health savings and flexible spending accounts.
• Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible.
• Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
• Employees may also access commuter benefits where applicable and student loan assistance refinancing options.
• In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm.
• The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren).
• Employees may also access child care support through a back-up care program.
• Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [e-mail]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. E-Verify is a registered trademark of the United States Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce. Equal Employment Opportunity.