Practice Coordinator

Phase2 Technology; Los Angeles (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) savings plan

Generous paid time off

Paid parental leave

Flexible spending accounts

Job summary

A global law firm is looking for a Practice Coordinator in Los Angeles to support its Disputes practice. The role involves executing document production, scheduling, and maintaining client files, requiring at least 5 years of legal administrative experience. This full-time position offers a competitive salary ranging from $100,000 to $120,000 annually, flexible work hours, and benefits including health insurance and generous paid time off.

Qualifications

• Minimum of 5 years' experience in legal administrative duties.
• Litigation experience required.
• Demonstrated ability to work independently and collaboratively.

Responsibilities

• Execute document production including drafts and filings.
• Calendar and monitor case deadlines.
• Maintain organized client and matter files.

Skills

Proficiency in litigation calendaring and software

Skilled in the Microsoft Office suite

Strong interpersonal and relationship-building abilities

Excellent verbal and written communication skills

Ability to anticipate needs and resolve issues

Education

Associate's or Bachelor's degree preferred

High school diploma required

Tools

Milana software

Job description

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Los Angeles office is seeking a Practice Coordinator to support lawyers within our Disputes practice. This is an exciting opportunity to continue developing core litigation skillsets while working closely with a highly-regarded group of lawyers in a collaborative, fastpaced environment. The Practice Coordinator plays a vital role in supporting the daytoday administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service.

This position will require presence in the office at least three days per week pursuant to the firm's hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
• Proofread all documents for accuracy, grammar, and formatting
• E-file with various courts and remain up to date on format, filing requirements and deadlines
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
• Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
• Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
• Maintain organized client and matter files and ensure compliance with firm protocols
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information
• Schedule and manage meetings, calls, and logistics for lawyers and clients
• Reconcile invoices and manage reimbursements in the expense system
• Coordinate travel arrangements and assist with lawyer time entry as needed
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Associate's or Bachelor's degree preferred; high school diploma is required
• Minimum of 5 years' experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
• Proficiency in litigation calendaring and software, Milana preferred
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and adhoc demands
• Exercises appropriate confidentiality and discretion at all times
• Strong interpersonal and relationship-building abilities, with excellent verbal and written communication skills
• Reliable, resourceful, organized, and detail-oriented

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $100,000 and $120,000. This range represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [e-mail]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity