Practice Coordinator (Legal Administrative Assistant)

Norton Rose Fulbright; Minneapolis (MN); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) savings plan

Profit sharing

Job summary

Norton Rose Fulbright US LLP in Minneapolis seeks a Practice Coordinator to support lawyers within our Disputes practice. This role develops core litigation skills in a fast-paced, collaborative environment and requires presence in the office at least three days per week under the firm’s hybrid policy.

The Practice Coordinator handles day-to-day administrative operations, from document production to conflict checks, billing support, and travel coordination, enabling lawyers to deliver

Qualifications

• Associate’s or Bachelor’s degree preferred; high school diploma is required.
• Minimum of 5 years’ experience performing legal administrative duties; litigation experience required.
• Proficiency in litigation calendaring and software.
• Strong communication and discretion.
• Proficient in Microsoft Office; quick to learn new software.
• Ability to work independently or collaboratively while prioritizing workload.
• Exhibits confidentiality and discretion at all times.
• Excellent interpersonal and written communication skills.

Responsibilities

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings.
• Proofread all documents for accuracy, grammar, and formatting.
• E-file with various courts and stay up to date on format, filing requirements and deadlines.
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed.
• Open new clients/matters, including conflict checks, new matter forms, and engagement letters.
• Review and edit pre-bills for submission to billing; research outstanding invoices as needed.
• Maintain organized client and matter files and ensure firm protocols compliance.
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information.
• Schedule and manage meetings, calls, and logistics for lawyers and clients.
• Reconcile invoices and manage reimbursements in the expense system.
• Coordinate travel arrangements and assist with lawyer time entry as needed.
• Assist the firm and peers with overflow work and provide backup support.

Skills

Legal admin

Litigation calendaring

Document drafting

Microsoft Office

Confidentiality

Communication

Education

Bachelor's or Associate's degree

Tools

Milana

Job description

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Minneapolis office is seeking a Practice Coordinator to support lawyers within our Disputes practice.

This is an exciting opportunity to continue developing core litigation skillsets while working closely with a highly-regarded group of lawyers in a collaborative, fast‑paced environment.

The Practice Coordinator plays a vital role in supporting the day‑to‑day administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service.

This position will require presence in the office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
• Proofread all documents for accuracy, grammar, and formatting
• E-file with various courts and remain up to date on format, filing requirements and deadlines
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
• Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
• Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
• Maintain organized client and matter files and ensure compliance with firm protocols
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information
• Schedule and manage meetings, calls, and logistics for lawyers and clients
• Reconcile invoices and manage reimbursements in the expense system
• Coordinate travel arrangements and assist with lawyer time entry as needed
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Other Duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
• Proficiency in litigation calendaring and software, Milana preferred
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad hoc demands
• Exercises appropriate confidentiality and discretion at all times
• Strong interpersonal and relationship building abilities, with excellent verbal and written communication skills
• Reliable, resourceful, organized, and detail-oriented

Employees are entitled to compensation commensurate with skill and experience. The full-time base annual salary for this position in the Minneapolis market is expected to range between $70,000 and 90,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Minneapolis. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre‑tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit‑sharing plans if eligible. Full‑time employees are eligible to access fertility benefits designed to support fertility and family‑forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back‑up care program. Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self‑identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [e-mail]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case‑by‑case basis.

E‑Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E‑Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the firm, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c).