Practice Associate

NHOMS PLLC; New Jersey; On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Paid vacation & sick time

401(k) plan with employer match

Continuing education and tuition reimbursement

Discretionary quarterly bonuses

Discounted oral surgery services

Referral Bonus eligibility

Job summary

NHOMS PLLC in New Jersey seeks a Practice Associate to ensure efficient clinic operations. Responsibilities include patient check-in/check-out, scheduling appointments, managing records, and communication with patients and healthcare teams. Requirements include 1 year of medical office experience, excellent organizational skills, and proficiency with Open Dental. The position offers pay between $20 and $25 per hour along with benefits like medical insurance, paid time off, and a 401(k) plan with employer match.

Qualifications

• 1 year of medical or dental office experience is required.
• 1 year of administrative assistant or receptionist experience is preferred.
• 1 year of Open Dental experience is preferred.

Responsibilities

• Assist patients with check-in and check-out procedures.
• Communicate effectively with referring practices and patients.
• Schedule appointments to optimize patient satisfaction.
• Complete treatment planning and benefits verification accurately.
• Manage patient records and prepare for surgeon examination.

Skills

Excellent phone and in-person communication skills

Strong organizational, time management, and multitasking abilities

Computer literacy in basic applications

Detail-oriented with organized communication skills

Education

High school diploma or equivalent

Additional education or certification in healthcare administration

Tools

Open Dental

Microsoft Office

Job description

Who We Are

Join our innovative team at NHOMS | MassOMS and play an essential role in creating outstanding experiences for our clients, partners, and communities. By embracing our core values of innovation, compassion, accessibility, and one team, you will play a part in a mission to make a lasting impact on our organization's growth and success.

Our core values center around healing first for our patients. Members of our team approach each day with compassion for both patients and colleagues. We promote innovation on every level and ensure we are accessible to one another as we work as one team.

We are searching for individuals who can help us continue pursuing our goal of reaching prospective patients and helping to transform their lives - all while having a little fun!

Position Summary

The Practice Associate plays a pivotal role in the efficient and smooth functioning of the clinic. This multifaceted position requires a candidate with a strong organizational skill set, excellent communication abilities, and a comprehensive understanding of medical office operations. The primary responsibilities include coordinating administrative tasks, managing patient interactions, and supporting the healthcare team to ensure the delivery of high-quality patient care.

Responsibilities include but are not limited to

• Assisting patients with check-in and check-out procedures, managing telephone calls, and addressing inquiries.
• Effectively communicate with referring practices, patients, and teammates.
• Schedule appointments for the practice to optimize patient satisfaction, surgeon time, and the most effective use of treatment rooms.
• Independently and accurately complete treatment planning and benefits verification.
• Create, access, and verify patient records in Open Dental, retrieve patient files, prepare flow charts, and place charts in sequence for surgeon examination.
• Maintain the reception area in a neat and orderly condition.
• Receive letters, packages, etc., and distribute them accordingly.
• Prepare outgoing mail and packages, dropping them off at mail facilities for processing.
• Check, sort, forward, and respond to emails and any correspondence from teammates.
• Collaborate with all teammates and organizational levels, including Marketing, Human Resources, Operations and RCM teams.
• Perform closing procedures at the end of the day, including depositing cash and checks.
• Take up other duties as assigned.

Required Skills & Abilities

• Excellent phone and in-person communication skills.
• Strong organizational, time management, and multitasking abilities.
• Computer literacy in basic applications, including Outlook and Microsoft Office.
• Full-time availability Monday - Friday.
• Detail-oriented with organized communication skills between patients, doctors, and assistants.

Qualifications

• 1 year of medical or dental office experience (Required).
• 1 year of administrative assistant or receptionist experience (Preferred).
• 1 year of Open Dental experience (Preferred)
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.

Compensation & Benefits

• Pay: $20.00-$25.00 per hour.
• Medical, Dental, & Vision Insurance.
• Paid vacation & sick time.
• Access to our 401(k) plan with employer match.
• Continuing education and tuition reimbursement.
• Eligibility for discretionary quarterly bonuses.
• Discounted oral surgery services for teammates and their families.
• Referral Bonus eligibility