Practice Associate

NHOMS PLLC; Nashua (NH); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Paid vacation & sick time

401(k), Safe Harbor, & Profit Share Plan

Discretionary quarterly bonuses

Job summary

A healthcare organization in Nashua, NH, is seeking a Practice Associate. This role is essential for the smooth functioning of the clinic, requiring strong organizational and communication skills. Responsibilities include patient interactions and administrative tasks to support the healthcare team. The position offers competitive pay between $20.00–$25.00 per hour, along with comprehensive benefits including medical insurance, paid vacation, and access to a 401(k) plan.

Qualifications

• 1 year of medical or dental office experience required.
• 1 year of administrative assistant or receptionist experience preferred.
• Detail-oriented with organized communication skills between patients, doctors, and assistants.

Responsibilities

• Assisting patients with check‑in and check‑out procedures.
• Effectively communicating with referring practices, patients, and teammates.
• Scheduling appointments for the practice to optimize patient satisfaction.

Skills

Excellent phone and in-person communication skills

Strong organizational, time management, and multitasking abilities

Computer literacy in basic applications, including Outlook and Microsoft Office

Education

High school diploma or equivalent

Tools

Open Dental

Job description

Description

Join our innovative team at NHOMS | MassOMS and play an essential role in creating outstanding experiences for our clients, partners, and communities. By embracing our core values of innovation, compassion, accessibility, and one team, you will play a part in a mission to make a lasting impact on our organization’s growth and success.

Who We Are:

Our core values center around healing first for our patients. Members of our team approach each day with compassion for both patients and colleagues. We promote innovation on every level and ensure we are accessible to one another as we work as one team.

We are searching for individuals who can help us continue pursuing our goal of reaching prospective patients and helping to transform their lives – all while having a little fun!

Position Summary:

The Practice Associate plays a pivotal role in the efficient and smooth functioning of the clinic. This multifaceted position requires a candidate with a strong organizational skill set, excellent communication abilities, and a comprehensive understanding of medical office operations. The primary responsibilities include coordinating administrative tasks, managing patient interactions, and supporting the healthcare team to ensure the delivery of high-quality patient care.

Responsibilities include but are not limited to:

• Assisting patients with check‑in and check‑out procedures, managing telephone calls, and addressing inquiries.
• Effectively communicating with referring practices, patients, and teammates.
• Scheduling appointments for the practice to optimize patient satisfaction, surgeon time, and the most effective use of treatment rooms.
• Independently and accurately completing treatment planning and benefits verification.
• Creating, accessing, and verifying patient records in Open Dental, retrieving patient files, preparing flow charts, and placing charts in sequence for surgeon examination.
• Maintaining the reception area in a neat and orderly condition.
• Receiving letters, packages, etc., and distributing them accordingly.
• Preparing outgoing mail and packages, dropping them off at mail facilities for processing.
• Checking, sorting, forwarding, and responding to emails and any correspondence from teammates.
• Collaborating with all teammates and organizational levels, including Marketing, Human Resources, Call Center & Billing teams.
• Performing closing procedures at the end of the day, including depositing cash and checks.
• Taking up other duties as assigned.

Required Skills & Abilities:

• Excellent phone and in‑person communication skills.
• Strong organizational, time management, and multitasking abilities.
• Computer literacy in basic applications, including Outlook and Microsoft Office.
• Full‑time availability Monday – Friday.
• Detail‑oriented with organized communication skills between patients, doctors, and assistants.

Qualifications:

• 1 year of medical or dental office experience (Required).
• 1 year of administrative assistant or receptionist experience (Preferred).
• 1 year of Open Dental experience (Preferred).
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.

Compensation & Benefits:

• Pay: $20.00–$25.00 per hour.
• Medical, Dental, & Vision Insurance.
• Paid vacation & sick time.
• Access to our 401(k), Safe Harbor, & Profit Share Plan.
• Eligibility for discretionary quarterly bonuses.
• Discounted oral surgery services for teammates and their families.
• Referral Bonus eligibility.

Our Commitment to Diversity and Inclusion

At NHOMS | MassOMS, we pride ourselves on creating a supportive and inclusive environment where employees can collaborate, learn, and grow. We believe in work‑life balance and encourage our team members to work together, making a difference in our industry. A culture of innovation, diversity, and inclusion is the NHOMS | MassOMS way. Equality drives our spirit and fuels our creativity. We celebrate, value, and appreciate all voices and are continually building a culture where everyone has the freedom to be their authentic self. Our commitment to inclusion across race, color, religion, gender identity, sexual orientation, disability, age, veteran status, and experience drives our success and makes our company stronger.