Front Office Assistant/ Manager

ALLIED OMS NEWCO LLC; Marble Falls (TX); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Dental Insurance

Vision Insurance

Company-Paid Life Insurance

Paid Time Off

Job summary

Allied OMS NEWCO LLC in Marble Falls, TX seeks a Front Office Lead to oversee daily front desk operations and support administrative workflows. You will be the first point of contact for patients and families, guiding staff and ensuring friendly, efficient service across scheduling, billing, and records management.

Responsibilities include HIPAA/OSHA compliance, coordinating with clinicians and vendors, and contributing to a welcoming clinic culture.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of front office experience in healthcare or dental settings.
• Leadership or supervisory experience preferred.
• Strong communication and customer service skills, especially with children and families.
• Proficiency in dental practice software and Microsoft Office Suite.
• Working knowledge of insurance verification and dental terminology.
• Ability to multitask, stay organized, and manage time effectively.
• Upholds patient confidentiality and professionalism.

Responsibilities

• Lead day-to-day front desk operations including check-in/check-out, scheduling, and phone/email communication.
• Greet and assist patients and families warmly, addressing questions professionally.
• Coordinate patient appointments and manage the appointment calendar.
• Collect co-pays and support billing processes.
• Support onboarding and training of front office team members.
• Maintain accurate patient records in the practice management system.
• Ensure HIPAA compliance and OSHA adherence.
• Liaise with clinical staff, insurance companies, and vendors for smooth operations.
• Monitor front office supplies and coordinate reorders.
• Support marketing efforts including social media, emails, and local outreach.
• Participate in staff meetings and foster a positive office culture.
• Schedule hospital surgeries and follow up on treatments.

Skills

Communication skills

Customer service

Dental software

Microsoft Office

Insurance verification

Dental terminology

Multitasking

Time management

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Practice management software

Job description

Description

About Allied OMS

Allied OMS is a doctor-owned, doctor-led, and doctor-governed management services organization (MSO) in the oral and maxillofacial surgery space that combines the best of private practice with the best of private equity.

Leveraging decades of experience building platform businesses in the healthcare industry and collectively owned by member surgeons, private equity, and management consulting veterans, Allied OMS offers essential tools for maximizing practice value.

Grounded in clinical excellence, doctors in the Allied OMS network maintain essential roles in management, governance, and clinical practice and participate directly in the platform's growth. Seventy-five percent of the Allied OMS board of directors are doctor members, and Allied OMS doctors lead 100% of the platform's management committees.

Founded in 2020 in partnership with DuneGlass Capital, a healthcare services-focused independent sponsor, the Allied OMS network now includes 83 doctors serving patients from 49 locations in Arizona, California, Colorado, Illinois, Indiana, Louisiana,

Maryland, Michigan, New York, Oregon, Tennessee, Texas, and Virginia.

Position Summary:

As the Front Office Lead, you will play a key role in delivering an exceptional patient experience by overseeing daily front desk operations and supporting administrative workflow. You will serve as the first point of contact for patients and families, guide front office team members, and ensure efficient, organized, and friendly service. This role is critical to maintaining the welcoming environment of our practice and ensuring seamless communication between patients, staff, and providers. Other duties may be assigned by your supervisor.

Requirements

• Lead day-to-day front desk operations, including check-in, check-out, scheduling, and phone/email communication.
• Greet and assist patients and families warmly, addressing questions and concerns professionally.
• Coordinate patient appointments and manage the appointment calendar.
• Collect co-pays, and support billing processes.
• Support and guide front office team members; assist with onboarding and training as needed.
• Maintain accurate and up-to-date patient records in the practice management system.
• Ensure HIPAA compliance and adherence to OSHA and practice protocols.
• Liaise with clinical staff, insurance companies, and vendors to ensure smooth operations.
• Monitor front office supply levels and coordinate reorders as necessary.
• Support marketing initiatives, including social media updates, email communications, and local outreach
• Participate in staff meetings and contribute to a positive, team-oriented office culture
• Scheduling all hospital surgeries
• Sending letters of treatment done on their patients
• Following up with patients to schedule treatment as needed

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of front office experience in a healthcare or dental setting required.
• Prior leadership or supervisory experience preferred.
• Strong communication and customer service skills, especially with children and families.
• Proficiency in dental practice software and Microsoft Office Suite.
• Working knowledge of insurance verification and dental terminology.
• Ability to multitask, stay organized, and manage time effectively.
• Upholds patient confidentiality and demonstrates professionalism at all times.

Working Conditions / Physical Requirements:

• Primarily based in a dental office setting.
• Frequent interaction with patients, families, and staff.
• Sitting: 80%
• Standing/Walking: 20%
• Must be able to lift up to 25 pounds occasionally.

Benefits:

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Company-Paid Life Insurance
• Paid Time Off