Practice Administrator

Allied OMS; Seattle (WA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

401(k) with employer contribution

Health, dental, and vision insurance

FSA/HSA

Disability insurance

Life insurance

Paid time off

Job summary

Allied OMS is seeking a motivated Practice Administrator to lead daily operations of a busy Seattle oral surgery practice. You will oversee staff, financial performance, and patient care in a fast-paced environment, while upholding HIPAA, OSHA and internal standards.

This role requires 3–5 years of management experience in a medical/dental office, a Bachelor's degree in Business or Healthcare Administration, and a proven ability to improve patient flow and provider productivity.

Qualifications

• 3-5 years of experience in a medical or dental office, including management experience and direct interaction with physicians
• Strong leadership, communication, and team development skills
• Practice Culture Champion - aligns with a team-based, patient-first culture, fostering collaboration, accountability, and a positive clinical and administrative work environment
• Solid financial and operational management experience

Responsibilities

• Oversee staff management, including hiring, onboarding, training, scheduling, performance evaluation, and employee engagement
• Partner with surgeons on strategic planning, goal setting, and implementation of practice initiatives
• Maintain high patient satisfaction, address concerns, and support overall practice reputation
• Direct daily operations to optimize patient flow, maximize provider productivity, and maintain a professional work environment
• Ensure compliance with HIPAA, OSHA, and internal policies; oversee patient records and office standards
• Supervise local facilities, supplies, and IT/practice management systems
• Monitor and report KPIs related to financial performance, patient volume, and operational efficiency
• Partner with Allied OMS to manage practice financial performance, including billing and collections oversight, cost control initiatives, budgeting, and P&L analysis
• Collaborate with Allied OMS to drive marketing initiatives, patient acquisition, and patient retention strategies
• Serve as primary operational liaison between Allied OMS, surgeons, and clinical and administrative staff to ensure alignment of priorities
• Leads or supports additional strategic initiatives and organizational priorities as needed

Skills

Leadership

Communication

Team development

Financial management

Operational management

Education

Bachelor's degree in Business

Job description

Description

Job Type
Full-time

Position Summary

A well-established, busy oral surgery practice is seeking a motivated and experienced Practice Administrator to lead daily operations and support the continued success of the practice. The ideal candidate is a strong leader who is organized, proactive, and able to manage multiple priorities while ensuring efficient workflows, positive team performance, and excellent patient care. This individual will oversee administrative and operational functions, support financial performance, and foster a collaborative, patient-focused environment. We are looking for a professional who takes initiative, anticipates the needs of the practice, and is committed to long-term success.

Requirements

• Work with Allied OMS to oversee staff management, including hiring, onboarding, training, scheduling, performance evaluation, and employee engagement
• Partner with surgeons on strategic planning, goal setting, and implementation of practice initiatives
• Maintain high patient satisfaction, address concerns, and support overall practice reputation
• Direct daily operations to optimize patient flow, maximize provider productivity, and maintain a professional work environment
• Ensure compliance with HIPAA, OSHA, and internal policies; oversee patient records and office standards
• Supervise local facilities, supplies, and IT/practice management systems
• Monitor and report key performance indicators (KPIs) related to financial performance, patient volume, and operational efficiency
• Partner with Allied OMS to manage practice financial performance, including billing and collections oversight, cost control initiatives, budgeting, and P&L analysis
• Collaborate with Allied OMS to drive marketing initiatives, patient acquisition, and patient retention strategies
• Serve as primary operational liaison between Allied OMS, surgeons, and clinical and administrative staff to ensure alignment of priorities
• Leads or supports additional strategic initiatives and organizational priorities as needed

Qualifications

• 3-5 years of experience in a medical or dental office, including management experience and direct interaction with physicians
• Strong leadership, communication, and team development skills
• Practice Culture Champion - aligns with a team-based, patient-first culture, fostering collaboration, accountability, and a positive clinical and administrative work environment
• Solid financial and operational management experience
• Bachelor's degree in Business, Healthcare Administration, or related field preferred

Benefits

• 401(k) with employer contribution
• Health, dental, and vision insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Short-term and long-term disability coverage
• Life insurance options
• Paid time off

Compensation

• Competitive salary range of $85,000-$110,000, based on experience
• Role may be eligible for potential performance-based bonus in the future

Additional Details

• Fast-paced clinical and administrative environment requiring strong multitasking, decision-making, and organizational skills
• Occasional travel for training or professional development
• Competitive compensation and comprehensive benefits package

Allied OMS is a doctor-owned, doctor-led, and doctor-governed management services organization (MSO) in the oral and maxillofacial surgery space that combines the best of private practice with the best of private equity.

Leveraging decades of experience building platform businesses in the healthcare industry and collectively owned by member surgeons, private equity, and management consulting veterans, Allied OMS offers essential tools for maximizing practice value.

Grounded in clinical excellence, doctors in the Allied OMS network maintain essential roles in management, governance, and clinical practice and participate directly in the platform's growth. Seventy-five percent of the Allied OMS board of directors are doctor members, and Allied OMS doctors lead 100% of the platform's management committees.

Founded in 2020 in partnership with DuneGlass Capital, a healthcare services-focused independent sponsor, the Allied OMS network now includes 83 doctors serving patients from 49 locations in Arizona, California, Colorado, Illinois, Indiana, Louisiana, Maryland, Michigan, New York, Oregon, Tennessee, Texas, and Virginia.