Office Manager

ALLIED OMS NEWCO LLC; Hiwan Hills (CO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Company-paid life insurance

Paid time off

Job summary

Evergreen Oral Surgery is seeking an Office Manager to lead administrative operations in Colorado. You will manage scheduling, patient records, insurance verification, and oversee billing and collections while ensuring top-notch patient service.

The role requires strong leadership, healthcare billing experience, and proficiency with practice management software. You will foster a positive team culture and support marketing efforts.

Qualifications

• 2+ years in an office or practice management role, ideally in healthcare.
• Bachelor's degree preferred or equivalent experience.
• Hands-on experience with medical billing, coding, and insurance claims.
• Strong leadership with team-building experience.
• Excellent communication and patient-centric approach.
• Proficient with practice management software and MS Office.
• Discretion managing sensitive patient information.

Responsibilities

• Run front-office operations: scheduling, records, insurance verification.
• Hire, train, and manage administrative team performance.
• Be the face of the practice, greet patients and families.
• Oversee billing, coding, collections, and claim denials.
• Prepare financial and collections reports to support budgeting.
• Maintain HIPAA/OSHA compliance and regulatory adherence.
• Act as liaison between surgical team, patients, vendors, and carriers.
• Manage office/medical supplies inventory and ordering.
• Contribute to local marketing efforts (social media, campaigns).

Skills

Scheduling

Patient records

Insurance verification

Team leadership

Customer service

Billing & coding

HIPAA compliance

Vendor liaison

Inventory management

Marketing support

Education

Bachelor's degree

Tools

Practice management software

MS Office

Job description

Description

Position Summary: Evergreen Oral Surgery is a well-established oral and maxillofacial surgery practice in Evergreen, Colorado, committed to delivering exceptional, patient-centered care. As our Office Manager, you'll be the core of our practice, ensuring smooth operations and outstanding customer service. You'll manage schedules and oversee administrative tasks, making you essential to a positive experience for both patients and staff.

Requirements

What You'll Own

• Run front-office operations: scheduling, patient records, and insurance verification.
• Hire, train, and manage performance for the administrative team; build a positive, high-functioning work environment.
• Be the face of the practice — greet patients and families and set the tone for a great visit.
• Oversee billing, coding, and collections; monitor accounts receivable and resolve claim denials and discrepancies.
• Prepare financial and collections reports and support practice budgeting.
• Keep the practice compliant with HIPAA, OSHA, and all applicable regulations.
• Act as the liaison between the surgical team, patients, vendors, and insurance carriers.
• Manage inventory and ordering for office and medical supplies.
• Contribute to local marketing efforts — social media, email campaigns, and community events.

What You Bring

• 2+ years of experience in an office or practice management role, ideally in oral surgery, dental, or another healthcare setting.
• Bachelor's degree in healthcare administration, business, or a related field preferred — equivalent experience welcome.
• Hands‑on experience with medical/dental billing, coding, and insurance claims.
• Strong leadership skills with a track record of building and managing a team.
• Excellent communication skills and a genuine, patient‑first attitude.
• Proficiency with practice management software and MS Office.
• Comfort handling sensitive patient information with discretion.

Why You'll Like It Here

• Real autonomy — you’ll run the operational side of the practice, not just support it.
• Join a doctor‑led practice that values clinical excellence and long‑term investment in its team.
• 401(k)
• Medical, dental, and vision insurance
• Company‑paid life insurance
• Paid time off

Working Conditions

• On‑site at our Cypress, TX practice.
• Standard business hours; occasional evenings or weekends based on practice needs.
• Mix of desk work and time on the floor with staff and patients (approx. 80% sitting / 20% standing).
• Occasional lifting of office or medical supplies (up to 25 lbs).

Allied OMS is a doctor‑owned, doctor‑led, and doctor‑governed management services organization (MSO) in the oral and maxillofacial surgery space that combines the best of private practice with the best of private equity.

Leveraging decades of experience building platform businesses in the healthcare industry and collectively owned by member surgeons, private equity, and management consulting veterans, Allied OMS offers essential tools for maximizing practice value.

Grounded in clinical excellence, doctors in the Allied OMS network maintain essential roles in management, governance, and clinical practice and participate directly in the platform's growth. Seventy-five percent of the Allied OMS board of directors are doctor members, and Allied OMS doctors lead 100% of the platform's management committees.

Founded in 2020 in partnership with DuneGlass Capital, a healthcare services-focused independent sponsor, the Allied OMS network now includes 83 doctors serving patients from 49 locations in Arizona, California, Colorado, Illinois, Indiana, Louisiana, Maryland, Michigan, New York, Oregon, Tennessee, Texas, and Virginia.