Front Office Assistant

Allied OMS; Chino Hills (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Dental Insurance

Health insurance

Company Paid Life Insurance

Vision insurance

Job summary

Allied OMS in Chino Hills, CA is seeking a friendly Front Office Coordinator to be the welcoming face of the practice. You will handle front desk operations, patient check-ins, appointment scheduling, and insurance-related tasks, while ensuring a smooth daily workflow.

The role requires excellent communication, strong organization, and the ability to work well under pressure in a busy medical office environment. Healthcare office experience is a plus, and a high school diploma is required.

Qualifications

• Front office, reception, or administrative experience required.
• Excellent communication and interpersonal skills.
• Strong organization and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• High school diploma or equivalent; administrative training a plus.

Responsibilities

• Opening and closing office operations.
• Greet and check-in patients, preparing patient charts and consents.
• Referral management and follow-ups.
• Manage incoming calls, emails, faxes, and correspondence efficiently.
• Maintain the reception area, ensuring it is tidy and welcoming.
• Schedule and coordinate appointments.
• Treatment plan coordination.
• Insurance, billing, and claims management.

Skills

Front-office experience

Communication skills

Organizational skills

MS Office Suite

Discretion with sensitive information

Team player

High school diploma

Education

High school diploma

Tools

MS Word

MS Excel

MS Outlook

Job description

Job Type

Full-time

Description

Position Summary:

Chino Hills Oral Surgery is a well-established oral and maxillofacial surgery practice in Chino Hills, California, seeking a professional and personable Front Office Coordinator to be the welcoming face of our organization. This role is vital in ensuring smooth daily operations and providing exceptional service to clients, visitors, and staff. If you are organized, customer-focused, and thrive in a dynamic environment, we invite you to join our team.

Requirements

Key Responsibilities

• Opening and closing office operations
• Greet and check-in patients, preparing patient charts and consents
• Referral management and Follow-ups
• Manage incoming calls, emails, faxes, and correspondence efficiently
• Maintain the reception area, ensuring it is tidy and welcoming
• Schedule and coordinate appointments
• Treatment plan coordination
• Insurance, billing, and claims management

Skills And Qualifications

• Proven experience in front office, reception, or administrative roles
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Ability to handle sensitive information with discretion
• Professional appearance and demeanor
• Ability to work independently and as part of a team
• High school diploma or equivalent; additional administrative training is a plus

Working Conditions/Physical Requirements

• Standard business hours
• Work closely with the surgeon, staff, and patients.
• Sitting [80%]
• Standing [20%]
• Occasionally lift and move office supplies or equipment [(up to 25 pounds)]

Benefits

• 401(k)
• Dental Insurance
• Health insurance
• Company Paid Life Insurance
• Vision insurance

Allied OMS is a doctor-owned, doctor-led, and doctor-governed management services organization (MSO) in the oral and maxillofacial surgery space that combines the best of private practice with the best of private equity.

Leveraging decades of experience building platform businesses in the healthcare industry and collectively owned by member surgeons, private equity, and management consulting veterans, Allied OMS offers essential tools for maximizing practice value.

Grounded in clinical excellence, doctors in the Allied OMS network maintain essential roles in management, governance, and clinical practice and participate directly in the platform's growth. Seventy-five percent of the Allied OMS board of directors are doctor members, and Allied OMS doctors lead 100% of the platform's management committees.

Founded in 2020 in partnership with DuneGlass Capital, a healthcare services-focused independent sponsor, the Allied OMS network now includes 83 doctors serving patients from 49 locations in Arizona, California, Colorado, Illinois, Indiana, Louisiana, Maryland, Michigan, New York, Oregon, Tennessee, Texas, and Virginia.