Practice Administrator

Kidney Associates of Kansas City; Kansas City (MO); On-site; USD 90,000 - 150,000; Full time

Job summary

Kidney Associates of Kansas City in Kansas City, MO is seeking an experienced Practice Administrator to lead day-to-day operations and drive strategic initiatives for our medical practice.

You will oversee finance, HR, physician and staff coordination, infrastructure, and compliance, partnering with leadership to support growth and exceptional patient care.

This senior role requires a master’s degree and several years of management experience.

Qualifications

• Proven experience in healthcare administration or practice management.
• Strong financial acumen and familiarity with payroll, benefits, and financial reporting.
• Excellent leadership, coaching, and communication skills.
• Experience with HR processes, contract negotiation, and strategic planning.
• Ability to work collaboratively with physicians, staff, and external stakeholders.
• Proficiency in managing infrastructure upgrades and facility projects is preferred.
• Masters Degree in Business or Healthcare Administration required
• Minimum of 5 years' experience in management required

Responsibilities

• Mentor, coach, and advise physicians, managers, and staff.
• Lead monthly manager meetings and monthly Board meetings, including preparation of agendas, reports, and minutes.
• Plan and lead all-staff meetings and corporate communications.
• Prepare and analyze monthly financial reports; coordinate quarterly distributions.
• Coordinate employee recruitment, onboarding, and departure processes.
• Conduct annual evaluations for managers, clinical staff, and APP providers.
• Coordinate physician partnerships and recruitment.
• Negotiate insurance contracts and office lease renewals.
• Lead construction and leasehold improvement projects.
• Coordinate technology upgrades and migration projects.
• Maintain all corporate files and records, ensuring compliance with regulatory standards.
• Oversee practice marketing initiatives.
• Handle escalated patient complaints that have already been reviewed by managers.

Skills

Leadership

Financial acumen

HR processes

Contract negotiation

Strategic planning

Communication

Education

Masters Degree in Business or Healthcare Administration

Job description

Position Title: Practice Administrator

Reports To: Board of Directors / Physician Partners

Location: 6530 Troost Ave STE A Kansas City, MO 64131

Employment Type: Full-Time

Position Overview:

We are seeking an experienced, dynamic, and strategic Practice Administrator to lead and manage the day-to-day and long-term operations of our medical practice. This is a high-impact leadership role, responsible for overseeing key areas of finance, human resources, physician and staff coordination, infrastructure, and compliance.

Key Responsibilities:

Leadership & Strategic Oversight

• Mentor, coach, and advise physicians, managers, and staff.
• Lead monthly manager meetings and monthly Board meetings, including preparation of agendas, reports, and minutes.
• Plan and lead all-staff meetings and corporate communications.

Financial & Operational Management

• Prepare and analyze monthly financial reports; coordinate quarterly distributions.
• Communicate with corporate accountant, bank, and attorney on financial and legal matters.
• Review and approve wage offers, conduct annual salary evaluations, and oversee payroll for salaried/professional employees.
• Manage corporate budgets, expense review, and cash flow discussions.

Human Resources & Talent Management

• Oversee physician, manager, and staff recruitment, onboarding, and departure processes.
• Conduct annual evaluations for managers, clinical staff, and APP providers.
• Coordinate employee benefits, 401K plans, and malpractice coverage.
• Provide day-to-day HR planning and advice on staffing issues and conflicts.

Practice Growth & Infrastructure

• Coordinate physician partnerships and recruitment.
• Negotiate insurance contracts and office lease renewals.
• Lead construction and leasehold improvement projects.
• Participate in meetings with hospital administration and external partners as needed.

IT & Compliance

• Coordinate technology upgrades and migration projects.
• Investigate and review new service agreements and vendor contracts.
• Maintain all corporate files and records, ensuring compliance with regulatory standards.

Marketing & Patient Relations

• Oversee practice marketing initiatives.
• Handle escalated patient complaints that have already been reviewed by managers.

Qualifications:

• Proven experience in healthcare administration or practice management.
• Strong financial acumen and familiarity with payroll, benefits, and financial reporting.
• Excellent leadership, coaching, and communication skills.
• Experience with HR processes, contract negotiation, and strategic planning.
• Ability to work collaboratively with physicians, staff, and external stakeholders.
• Proficiency in managing infrastructure upgrades and facility projects is preferred.

• Masters Degree in Business or Healthcare Administration required
• Minimum of 5 years' experience in management required

Why Join Us?

This is an exciting opportunity to make a meaningful impact on a growing, respected healthcare practice. You'll be part of a collaborative and mission-driven team dedicated to excellence in patient care and professional growth.

Pre-employment drug screening and background check required.