Practice Administrator

Allied OMS; Austin (TX); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

401(k) with employer contribution

Health, dental, and vision insurance

Flexible Spending Account (FSA) and H​

Short-term and long-term disability

Life insurance options

Paid time off

Job summary

Allied OMS is seeking a Practice Administrator to run daily operations of a surgical office with emphasis on financial performance and patient care. You will supervise staff, collaborate with surgeons, and ensure HIPAA compliance and high service standards.

Ideal candidates have 3–5 years in medical/dental office management, a bachelor's degree in business or healthcare administration, and proven leadership.

Qualifications

• 3–5 years of experience in a medical or dental office, including management experience.
• Strong leadership, communication, and team development skills.
• Bachelor's degree in business, Healthcare Administration, or related field preferred.

Responsibilities

• Oversee staff management: hiring, onboarding, training, scheduling, performance evaluation, and engagement.
• Partner with surgeons on strategic planning and initiative implementation.
• Maintain high patient satisfaction and address concerns to uphold practice reputation.
• Direct daily operations to optimize patient flow and provider productivity.
• Ensure HIPAA, OSHA compliance and maintain patient records and office standards.
• Supervise facilities, supplies, and IT/practice management systems.
• Monitor KPIs related to financial performance, patient volume, and efficiency.
• Manage billing, collections, budgeting, and P&L analysis with Allied OMS.
• Collaborate on marketing initiatives for patient acquisition and retention.
• Serve as the operational liaison between Allied OMS, surgeons, and staff.

Skills

Leadership

Communication

Team development

Education

Bachelor's degree in Business Administration or Healthcare Administration

Job description

About Allied OMS

Allied OMS is a doctor-owned, doctor-led oral and maxillofacial surgery management services organization (MSO) that blends private practice autonomy with private equity resources. Founded in 2020 in partnership with DuneGlass Capital, the organization supports a growing network of surgeons across multiple states. With a strong focus on clinical excellence, Allied OMS provides operational, financial, and strategic support while allowing physicians to maintain leadership in governance, decision-making, and patient care.

Job Type

Full-time

Description

About Allied OMS is a doctor-owned, doctor-led oral and maxillofacial surgery management services organization (MSO) that blends private practice autonomy with private equity resources. Founded in 2020 in partnership with DuneGlass Capital, the organization supports a growing network of surgeons across multiple states. With a strong focus on clinical excellence, Allied OMS provides operational, financial, and strategic support while allowing physicians to maintain leadership in governance, decision-making, and patient care.

Role Overview

The Practice Administrator leads the day-to-day operations of a surgical office, ensuring efficient systems, strong financial performance, and excellent patient care.

Requirements

Key Responsibilities

• Work with Allied OMS to oversee staff management, including hiring, onboarding, training, scheduling, performance evaluation, and employee engagement
• Partner with surgeons on strategic planning, goal setting, and implementation of practice initiatives
• Maintain high patient satisfaction, address concerns, and support overall practice reputation
• Direct daily operations to optimize patient flow, maximize provider productivity, and maintain a professional work environment
• Ensure compliance with HIPAA, OSHA, and internal policies; oversee patient records and office standards
• Supervise local facilities, supplies, and IT/practice management systems
• Monitor and report key performance indicators (KPIs) related to financial performance, patient volume, and operational efficiency
• Partner with Allied OMS to manage practice financial performance, including billing and collections oversight, cost control initiatives, budgeting, and P&L analysis
• Collaborate with Allied OMS to drive marketing initiatives, patient acquisition, and patient retention strategies
• Serve as primary operational liaison between Allied OMS, surgeons, and clinical and administrative staff to ensure alignment of priorities
• Leads or supports additional strategic initiatives and organizational priorities as needed

Qualifications

• 3–5 years of experience in a medical or dental office, including management experience and direct interaction with physicians.
• Strong leadership, communication, and team development skills
• Practice Culture Champion
  • Aligns with a team-based, patient-first culture, fostering collaboration, accountability, and a positive clinical and administrative work environment.
• Solid financial and operational management experience
• Bachelor's degree in business, Healthcare Administration, or related field preferred

Benefits

• 401(k) with employer contribution
• Health, dental, and vision insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Short-term and long-term disability coverage
• Life insurance options
• Paid time off

Compensation

• Competitive salary range of $85,000–$110,000, based on experience
• Role may be eligible for potential performance-based bonus in the future

Additional Details

• Fast-paced clinical and administrative environment requiring strong multitasking, decision-making, and organizational skills
• Occasional travel for training or professional development
• Competitive compensation and comprehensive benefits package