PPE Administrative Specialist – Support FDNY & Operations

LION TotalCare; New York (NY); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Vision Care Benefits

Life & Disability Insurance

401K Plan

Education Reimbursement Program

Company Events and More!

Job summary

LION TotalCare is seeking an Administrative Assistant to support the TotalCare Center Manager and handle daily office tasks for the FDNY account in the Bronx. You will coordinate schedules, generate reports, manage records, and assist with communications, ensuring smooth service delivery.

Hours are Monday to Friday, 7:00 am - 3:30 pm, with overtime as needed. Starting rate is $21.00 - $24.00 per hour, and the role requires strong organization and a customer-focused approach.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative assistant, office coordinator, or customer service experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint).
• Experience with ERP, inventory systems, or customer databases preferred.
• Excellent written and verbal communication skills and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to the TotalCare Center Manager, including scheduling, reporting, document preparation, and coordination of daily office activities.
• Serve as a point of contact for FDNY personnel, customers, vendors, and visitors, delivering professional customer service.
• Coordinate service requests, scheduling pickups and deliveries, maintain records, and follow up on inquiries.

Skills

Admin experience

Customer service

Microsoft Office

Education

Diploma/GED

Tools

ERP systems

Inventory management

CRM databases

Job description

LION TotalCare is seeking an Administrative Assistant to support the TotalCare Center Manager and handle daily office tasks for the FDNY account in the Bronx. You will coordinate schedules, generate reports, manage records, and assist with communications, ensuring smooth service delivery.

Hours are Monday to Friday, 7:00 am - 3:30 pm, with overtime as needed. Starting rate is $21.00 - $24.00 per hour, and the role requires strong organization and a customer-focused approach.