Power Dept Project Coordinator & Admin

Diamond Fence Co.; San Marcos (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Tuition reimbursement

Vision insurance

Job summary

Diamond Environmental Services is seeking an Administrative Assistant for the Power Dept in San Marcos, CA. You will support the Outside Sales Representative, organizing projects from kickoff through billing and closeout.

The role emphasizes proactive communication, meticulous record keeping, and on-time delivery of milestones. Ideal candidates are highly organized, detail-focused, with strong written and verbal communication and the ability to juggle multiple projects and priorities.

Qualifications

• Sales administration experience, 1 year required.
• Billing and documentation skills are important.
• Spanish language skills preferred.
• Ability to manage multiple projects and deadlines.
• Strong written and verbal communication.

Responsibilities

• Partner with Outside Sales Rep to manage projects from start to finish.
• Coordinate project requirements, scheduling, documentation, and internal needs.
• Track project progress and proactively follow up on outstanding items.
• Communicate with customers, vendors, and internal departments throughout the project.
• Maintain accurate and organized project records and documentation.
• Identify delays or missing information and keep projects moving.
• Complete billing and other administrative responsibilities associated with project closeout.
• Manage multiple active projects and changing priorities simultaneously.
• Maintain consistent communication with the Outside Sales Rep regarding project status, deadlines, and outstanding items.

Skills

Highly organized

Detail oriented

Strong communication

Self-motivated

Proactive mindset

Project coordination

Time management

Education

Associate degree

Job description

Diamond Environmental Services is seeking an Administrative Assistant for the Power Dept in San Marcos, CA. You will support the Outside Sales Representative, organizing projects from kickoff through billing and closeout.

The role emphasizes proactive communication, meticulous record keeping, and on-time delivery of milestones. Ideal candidates are highly organized, detail-focused, with strong written and verbal communication and the ability to juggle multiple projects and priorities.