Postdoc Programs Coordinator (Hybrid)

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Stanford University School of Medicine's Department of Medicine is seeking a Postdoc Coordinator (Administrative Associate 3) to join our centralized educational team. This role provides essential administrative and operational support under the guidance of the Postdoc Programs Manager.

The coordinator will manage the complete cycle of postdoctoral and visiting scholar appointments, including visa processing, payroll, benefits, and leave coordination, serving as liaison to offices such as the

Qualifications

• Advanced computer skills with office software.
• Strong project completion track record.
• Excellent organizational skills.
• Strong verbal and written communication.

Responsibilities

• Oversee scheduling, conferences, seminars, and events, including vendor coordination and budgeting.
• Draft documents and correspondence for presentations, grants, and reports.
• Plan calendars, resolve conflicts, and arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Coordinate and monitor financial transactions; assist with budget statements.
• Support office moves and minor renovation projects.
• Supervise day-to-day work of students or temporary staff.

Skills

Computer skills

Communication

Organization

Customer service

Initiative

Education

High school diploma

4 years experience

Job description

Stanford University School of Medicine's Department of Medicine is seeking a Postdoc Coordinator (Administrative Associate 3) to join our centralized educational team. This role provides essential administrative and operational support under the guidance of the Postdoc Programs Manager.

The coordinator will manage the complete cycle of postdoctoral and visiting scholar appointments, including visa processing, payroll, benefits, and leave coordination, serving as liaison to offices such as the