Post-Construction Ops Admin & Scheduler

Apex Clearing Corporation; San Juan Capistrano (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Apex Companies is seeking an Administrative Assistant – Post Con to support storm water maintenance scheduling and record-keeping. The role emphasizes accuracy, safety, and coordination with project managers and office staff.

Hours are 6:00am–2:30pm, Monday to Friday, with a focus on reliable administration for field operations. Candidates should be able to handle procurement, document review, and routine reporting while maintaining professional communication with clients and teammates.

Qualifications

• Experience with scheduling and records management.
• Ability to read and interpret documents and reports.
• Ability to write routine reports and documents.

Responsibilities

• Prioritize assigned work, procure materials and supplies, file and maintain records with 100% accuracy.
• Participate in meetings related to roles and responsibilities.
• Follow proper work methods and standards; monitor quality and timeliness; ensure safe work practices.
• Operate office equipment including phone, computers, tablets and printers.

Skills

Record keeping

Communication

Safety practices

Report writing

Tools

Office equipment

Job description

Apex Companies is seeking an Administrative Assistant – Post Con to support storm water maintenance scheduling and record-keeping. The role emphasizes accuracy, safety, and coordination with project managers and office staff.

Hours are 6:00am–2:30pm, Monday to Friday, with a focus on reliable administration for field operations. Candidates should be able to handle procurement, document review, and routine reporting while maintaining professional communication with clients and teammates.