Post-Closing Loan Documentation Specialist

Dominion Financial Services, LLC; Baltimore (MD); On-site; USD 59,000 - 72,000; Full time

Job summary

Dominion Financial Services, LLC in Baltimore, MD seeks a Loan Documentation Specialist to ensure complete and compliant loan files after closing. You will coordinate with title companies, attorneys and custodians, logging documents in Salesforce and the ALF system, and delivering packages to lenders.

The role emphasizes accuracy, multi-file prioritization, and clear communication with internal teams and external partners in a fast-paced private lending environment.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple files, deadlines and priorities.
• Strong written and verbal communication skills.
• Professional communication with internal departments and external partners.
• Process-oriented mindset with focus on accuracy and accountability.
• Comfort working with digital filing systems and business software.
• Experience in mortgage operations, post-closing, loan documentation, title processing, mortgage servicing or financial services is beneficial.

Responsibilities

• Track, review, and clear post-closing exceptions to ensure loan files are complete.
• Communicate with title companies, attorneys, and external partners to obtain trailing documents.
• Maintain and log received trailing documents in Salesforce and All Loans File (ALF).
• Save, organize, and maintain loan documentation within the filing system.
• Prepare and record assignments of mortgage.
• Deliver loan packages and required documentation to custodians.
• Upload loan information and supporting documentation for secondary-market buyers and warehouse lenders.
• Review loan files for completeness and compliance with internal and external requirements.
• Partner with the Loan Processing Team to resolve outstanding documentation and compliance issues.

Skills

Attention to detail

Organizational skills

Multi-file management

Deadline management

Written communication

Verbal communication

Professional communication

Process-oriented

Digital filing systems

Salesforce

Tools

Salesforce

ALF filing system

Job description

Dominion Financial Services, LLC in Baltimore, MD seeks a Loan Documentation Specialist to ensure complete and compliant loan files after closing. You will coordinate with title companies, attorneys and custodians, logging documents in Salesforce and the ALF system, and delivering packages to lenders.

The role emphasizes accuracy, multi-file prioritization, and clear communication with internal teams and external partners in a fast-paced private lending environment.