Loan Documentation Specialist

Dominion Financial Services; Baltimore (MD); On-site; USD 59,000 - 72,000; Full time

Job summary

Dominion Financial Services, LLC in Baltimore, MD seeks a Loan Documentation Specialist to ensure complete and compliant loan files after closing. You will coordinate with title companies, attorneys and custodians, logging documents in Salesforce and the ALF system, and delivering packages to lenders.

The role emphasizes accuracy, multi-file prioritization, and clear communication with internal teams and external partners in a fast-paced private lending environment.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple files, deadlines and priorities.
• Strong written and verbal communication skills.
• Professional communication with internal departments and external partners.
• Process-oriented mindset with focus on accuracy and accountability.
• Comfort working with digital filing systems and business software.
• Experience in mortgage operations, post-closing, loan documentation, title processing, mortgage servicing or financial services is beneficial.

Responsibilities

• Track, review, and clear post-closing exceptions to ensure loan files are complete.
• Communicate with title companies, attorneys, and external partners to obtain trailing documents.
• Maintain and log received trailing documents in Salesforce and All Loans File (ALF).
• Save, organize, and maintain loan documentation within the filing system.
• Prepare and record assignments of mortgage.
• Deliver loan packages and required documentation to custodians.
• Upload loan information and supporting documentation for secondary-market buyers and warehouse lenders.
• Review loan files for completeness and compliance with internal and external requirements.
• Partner with the Loan Processing Team to resolve outstanding documentation and compliance issues.

Skills

Attention to detail

Organizational skills

Multi-file management

Deadline management

Written communication

Verbal communication

Professional communication

Process-oriented

Digital filing systems

Salesforce

Tools

Salesforce

ALF filing system

Job description

Who We Are

Dominion Financial Services (DFS) is a nationally recognized private lender dedicated to supporting real estate investors. Specializing in Short-Term Bridge Loans and Long-Term Rental Loans, DFS empowers clients to scale their businesses and build lasting generational wealth.

As a growing leader in the private lending industry, DFS continues to expand its operations and invest in the people, technology, and processes that drive our success. We are seeking a detail-oriented and motivated Loan Documentation Specialist to join our Baltimore-based Post-Closing Team.

This is an excellent opportunity for someone with experience in mortgage operations, loan documentation, title, or financial services who enjoys working in a fast-paced, detail-driven environment.

At Dominion, we believe in continuous improvement and innovation. We embrace emerging technologies, including AI, to help our employees work more efficiently, solve problems, and make a meaningful impact on our business.

Our Company's Core Values

• Integrity
• Accountable & Dependable
• Team Centric
• System & Process Oriented
• Service Ethic
• Organized Efficiency – Risk Management & Compliance

Your Impact

As a Loan Documentation Specialist, you will play an important role in ensuring loan files are complete, accurate, and properly documented following closing. You will work closely with internal teams and external partners to resolve outstanding documentation, maintain compliance standards, and support the successful delivery of loan packages to investors, custodians, and warehouse lenders.

Your attention to detail and ability to manage multiple priorities will directly contribute to the efficiency and integrity of Dominion's lending operations.

What You'll Do

• Track, review, and clear post-closing exceptions to ensure loan files are complete.
• Communicate with title companies, attorneys, and other external partners to obtain outstanding trailing documents.
• Maintain and log received trailing documents in Salesforce and save documentation in the All Loans File (ALF).
• Save, organize, and maintain loan documentation within the company's filing system.
• Prepare and record assignments of mortgage.
• Deliver loan packages and required documentation to custodians.
• Upload loan information and supporting documentation for secondary-market buyers and warehouse lenders.
• Review loan files for completeness and compliance with internal and external requirements.
• Partner with the Loan Processing Team to resolve outstanding documentation and compliance issues.

What We're Looking For

• Strong attention to detail and organizational skills.
• Ability to manage multiple files, deadlines, and priorities.
• Strong written and verbal communication skills.
• Ability to communicate professionally with internal departments and external business partners.
• A process-oriented mindset with a focus on accuracy, accountability, and follow-through.
• Comfort working with digital filing systems and business software.

Experience in mortgage operations, post-closing, loan documentation, title processing, mortgage servicing, or financial services is beneficial.

Why Join Dominion?

• Competitive annual compensation of $65,000.
• Opportunity to join an established and growing private lending company.
• Work alongside a collaborative team of mortgage and real estate professionals.
• Exposure to multiple areas of mortgage operations and the secondary mortgage market.
• Be part of a company that values technology, innovation, accountability, and continuous improvement.

Location: This is an in-person position based at our Baltimore, Maryland office!