Post-Award Sponsored Programs Specialist (Intermediate)

UT Health San Antonio; San Antonio (TX); Hybrid; USD 65,000 - 85,000; Full time

Job summary

UT Health San Antonio is seeking an Intermediate Sponsored Programs Support Center Specialist - Post-Award to work with assigned departments on post-award activities, ensuring timely and accurate information to prepare and submit quality sponsored program proposals and to monitor the PI portfolio.

You will monitor PI activity, assist with RPPR submissions, review budgets, and coordinate with the Office of Sponsored Programs to support compliant award management and timely closeouts.

Qualifications

• Bachelor's degree required.
• Experience in sponsored programs administration or accounting.
• Familiarity with sponsor regulations (OMB Uniform Guidance).
• Experience with ERP/financial systems and reporting.
• Strong Excel skills and attention to detail.

Responsibilities

• Communicate deadlines and sponsor due dates to PIs and staff.
• Assist PIs with RPPR submissions and progress reports.
• Prepare and submit transfer grant applications for new faculty.
• Support PIs in understanding sponsored program policies and compliance.
• Coordinate payroll appointments and distribution accuracy for staff and students.
• Process award extensions, revisions, and carry-forward requests.
• Review monthly expenditures and ensure alignment with policies.
• Prepare invoices for milestone-based or complex sponsor billing.
• Assist with financial reporting reconciliation and sponsor submissions.

Skills

Microsoft Excel

Education

Bachelor's degree required

Bachelor's degree in business, finance, or project management preferred

Tools

Enterprise Research Management Systems

Financial software applications

Job description

UT Health San Antonio is seeking an Intermediate Sponsored Programs Support Center Specialist - Post-Award to work with assigned departments on post-award activities, ensuring timely and accurate information to prepare and submit quality sponsored program proposals and to monitor the PI portfolio.

You will monitor PI activity, assist with RPPR submissions, review budgets, and coordinate with the Office of Sponsored Programs to support compliant award management and timely closeouts.