Portland Office Concierge & Admin Coordinator

Pae-Consulting-Engineers; Portland (OR); On-site; USD 45,000 - 53,000; Full time

Benefits offered by this job

Health insurance

401k planning

Professional development reimburse/res

Commuter/parking stipend

Cell phone stipend

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

PAE is seeking an Office Coordinator to provide administrative support in our Portland, OR office. The role is onsite five days a week and involves handling calls, mail, scheduling, and event setup.

Ideal candidates have a high school diploma, strong organization, and proficiency with Microsoft Office, with willingness to travel as needed. This position includes a comprehensive benefits package and competitive base salary.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support or office coordination preferred.
• Strong communication and organizational skills essential.
• Willingness to travel as needed.

Responsibilities

• Field phone calls and greet visitors providing a professional and welcoming office experience.
• Prepare outgoing mail; sort and distribute incoming mail.
• Provide general administrative assistance to various departments.
• Maintain calendars, schedule meetings, and coordinate communications.
• Assist in the ordering, receiving, stocking and distribution of office supplies.
• Coordinate office catering needs.
• Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained.
• Assist with general onboarding requirements.
• Book travel arrangements.
• Maintain equipment check-out.
• Support internal and external in-office group events.
• Special projects as needed.
• Perform other duties as assigned.

Skills

Strong organizational skills

Exceptional customer service

Dependability

Confidentiality

Positive attitude

Microsoft Office Suite

Database Programs

Related office experience

Willingness to travel

Education

High School Diploma

Tools

Microsoft Office Suite

Database Programs

Job description

PAE is seeking an Office Coordinator to provide administrative support in our Portland, OR office. The role is onsite five days a week and involves handling calls, mail, scheduling, and event setup.

Ideal candidates have a high school diploma, strong organization, and proficiency with Microsoft Office, with willingness to travel as needed. This position includes a comprehensive benefits package and competitive base salary.