Office Coordinator

Pae-Consulting-Engineers; Portland (OR); On-site; USD 45,000 - 53,000; Full time

Benefits offered by this job

Health insurance

401k planning

Professional development reimburse/res

Commuter/parking stipend

Cell phone stipend

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

PAE is seeking an Office Coordinator to provide administrative support in our Portland, OR office. The role is onsite five days a week and involves handling calls, mail, scheduling, and event setup.

Ideal candidates have a high school diploma, strong organization, and proficiency with Microsoft Office, with willingness to travel as needed. This position includes a comprehensive benefits package and competitive base salary.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support or office coordination preferred.
• Strong communication and organizational skills essential.
• Willingness to travel as needed.

Responsibilities

• Field phone calls and greet visitors providing a professional and welcoming office experience.
• Prepare outgoing mail; sort and distribute incoming mail.
• Provide general administrative assistance to various departments.
• Maintain calendars, schedule meetings, and coordinate communications.
• Assist in the ordering, receiving, stocking and distribution of office supplies.
• Coordinate office catering needs.
• Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained.
• Assist with general onboarding requirements.
• Book travel arrangements.
• Maintain equipment check-out.
• Support internal and external in-office group events.
• Special projects as needed.
• Perform other duties as assigned.

Skills

Strong organizational skills

Exceptional customer service

Dependability

Confidentiality

Positive attitude

Microsoft Office Suite

Database Programs

Related office experience

Willingness to travel

Education

High School Diploma

Tools

Microsoft Office Suite

Database Programs

Job description

Job Details

Job DetailsJob Location: PDOR Portland - Portland, OR 97204Position Type: Full TimeThe Opportunity

The Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcome visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution.This role requires working onsite five days per week in our Portland office.

Who We Are

PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient.PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs.As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.

What You'll Do

• Field phone calls and greet visitors providing a professional and welcoming office experience
• Prepare outgoing mail; sort and distribute incoming mail
• Provide general administrative assistance to various departments
• Maintain calendars, schedule meetings, and coordinate communications
• Assist in the ordering, receiving, stocking and distribution of office supplies
• Coordinate office catering needs
• Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained
• Assist with general onboarding requirements
• Book travel arrangements
• Maintain equipment check-out
• Support internal and external in-office group events
• Special projects as needed
• Perform other duties as assigned

What You Bring

• Strong organizational and multitasking skills
• Exceptional customer service skills and professional phone manner
• Dependability and flexibility
• Confidentiality and ethical conduct
• Positive attitude
• Proficient in Microsoft Office Suite
• Experience with Database Programs preferred
• High School Diploma
• Related office experience is a plus
• Willingness to travel

What We Offer

Hiring Base Salary Range: $45,300-$53,000 annual

This position is eligible for time and a half overtime pay

This is a fully onsite position based in our Portland, ORoffice

The base salary is one component of PAE's competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs.The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, PAE offers a comprehensive benefits package which includes the following:

• Employer paid health insurance (medical, dental, vision)
• Annual 401k profit sharing based on company profit for the year and account contribution
• Professional development reimbursements including state registration and professional association dues
• Employer paid commuter/parking stipend
• Cell phone stipend
• Life insurance and disability benefits
• Employee Assistance Program
• 9 paid holidays including an additional employee-selected day
• Paid time off for sick leave, family leave, community service, holidays and vacation
• To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act

Our commitment to pay equity

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification.

To find out more visit our website.

What We’re Made Of

Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Learn more atpae-engineers.com.

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.

Fine Print

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.

#LI-hybrid