Portfolio Manager

Portland Community Reinvestment Initiatives, Inc (PCRI); United States; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Portland Community Reinvestment Initiatives, Inc. (PCRI) seeks a Compliance Manager to ensure real estate operations meet legal and regulatory standards. You will review tenant files for eligibility, support recertifications, and oversee compliance tasks across PCRI's housing portfolio and resident services programs.

You will coordinate with external partners, track timelines, prepare reports, and support audits to improve procedures and ensure program outputs align with funder requirements.

Qualifications

• -

Responsibilities

• - Ensure organization operates in accordance with state and federal laws.
• - Coordinate with legal process teams and track timelines for resident violations.
• - Ensure timely Annual Recertification of tenant incomes.
• - Manage affordable housing portfolio: tenant file reviews, audits, onsite file reviews, certifications, and input into management software.
• - Collaborate with HUD intermediary HomeFree - USA to meet program outputs and compliance.
• - Support reporting for scattered sites and contracts with City, State, HUD, and others.
• - Evaluate program processes and recommend improvements.
• - Address Fair Housing/Equal Opportunity questions and findings.

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

About PCRI

Portland Community Reinvestment Initiatives, Inc. is a non-profit community development corporation with a mission “to preserve, expand and manage affordable housing in the City of Portland and provide access to and advocacy for services to our residents”. With over 800 units of affordable housing, PCRI’s unique mix of single-family homes, small multi-plexes and community apartments represents one of the last stable opportunities for low-income households to remain in their vibrant Portland neighborhoods. These homes and apartments are woven into the fabric of their neighborhoods and are a model for eliminating concentrations of poverty.

To accomplish PCRI’s goal of addressing involuntary displacement, PCRI established a displacement mitigation initiative, Pathway 1000, with the sole purpose and intent of slowing and reversing the involuntary displacement of long-term residents previously forced to move from N/NE Portland, and current residents at risk of displacement. Through the Pathway 1000 initiative, PCRI aims to build and create at least 1,000 homes in the next 10 years, many of which will be available to purchase. The homes will be located throughout the city of Portland, with the primary focus on the N/NE Portland neighborhoods where displaced families previously resided.

Position Summary

The Portfolio Manager is responsible for ensuring that our property management operations comply with legal regulatory standards, procedures, and policies. Reviews tenant files for compliance and maintains PCRI’s policies and procedures in regard to Fair Housing, tenant selection, and regulatory procedures. Support Property Management and Assistant Property Management staff by providing direction and oversight of the recertification process, initial household eligibility determination and move-in file review, in accordance with funder compliance and PCRI policy. This position may also support compliance related tasks associated with the organization’s resident services programs.

Essential Functions

• Under the general directions of the Director of Property Management Department, the Compliance Manager will ensure the organization operates in accordance with state and federal laws.
• Supports the Director of Property Management in coordinating/managing the legal process with Andor Law and tracking those timelines for those resident violations.
• Ensure timely Annual Recertification of tenant incomes in accordance with regulatory agreements.
• Manage and maintain assigned affordable housing portfolio including: tenant file reviews, audits, onsite file reviews, track and complete certifications, transmit property rental assistance into software programs, and input tenant certifications into Property Management Software.
• Work directly with our HUD intermediary HomeFree - USA to ensure program compliance and ability to meet program outputs and outcomes.
• Supports the Department Director and Property Management staff on compliance related tasks. Support annual and quarterly (or as directed) compliance reporting of PCRI’s scattered sites, rental portfolio per contract agreements with the City, State, HUD and other contracts.
• Work with Department Director to evaluate program processes and procedures and make recommendations accordingly.
• Track certification corrections; research and answer Fair Housing/Equal Opportunity questions brought forth by property or tenant.
• Identifying and reporting compliance issues, irregularities, and violations.
• Preparing and filing compliance reports.
• Perform and supports compliance audits to determine whether establish protocols are being followed and where they can be improved.
• Act as liaison with clients and agencies regarding affordable compliance operations and regulations to ensure program compliance.
• Interpret and dispense all new affordable housing program publications, policies, and procedures.
• Follow up on tenant file audit findings to ensure compliance and report corrections as required.
• Apply technical data, regulations, and policy statements to varying situations.
• Regular and reliable attendance during scheduled hours.
• Enforce terms of rental agreements: ensure that all provisions of the lease are being followed, implement appropriate lease renewal process.
• Update Property Management software, currently Yardi, with tenant inform