Portfolio Manager

PMM Facilities Management LLC; Rockville (MD); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Life insurance

Short term disability

Accident insurance

Vacation time

Paid sick time

6 paid holidays

Job summary

PMM Facilities Management LLC is seeking a Portfolio Manager to lead operations across multiple job sites, oversee client relations, planning, budgeting, and the maintenance of facilities, equipment and staff.

The role requires strong knowledge of building systems, vendor management, safety compliance, and the ability to develop teams, win new business, and coordinate preventive and corrective maintenance.

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Real Estate, or related field.
• 8–10 years progressive experience in facilities management or real estate operations.
• At least 5 years in a leadership role.
• CFM or FMP certification preferred.

Responsibilities

• Direct, manage, evaluate, budget for, and organize all activities relating to Facilities Management programs across the portfolio.
• Serve as facilities liaison to executive leadership and primary client contact; ensure client satisfaction.
• Ensure operations comply with legal, regulatory, and health and safety standards.
• Establish and maintain Quality Assurance program and ensure processes and tools meet standards.
• Manage vendor and supplier relationships; prepare bid specs for vendor service agreements.
• Coordinate, manage, and respond to emergencies, ensuring robust resolution.
• Payroll approvals for assigned staff biweekly.
• Provide site surveys, evaluations, and financial pricing to support sales for new business.

Skills

Budgeting

Leadership

Vendor management

Crisis management

Communication

Blueprint reading

Education

Bachelor's degree in Facilities Management or related field

Master's degree preferred

CFM / FMP certification

Job description

Job Summary: The Portfolio Manager manages the operations of the job sites, including client relations, planning, budgeting and maintaining the facilities, equipment and employees. Ensures the safe execution of Preventative and Corrective maintenance service and repairs in the areas of HVAC, electrical, plumbing, carpentry, painting, and equipment servicing the facility by establishing and managing processes including hiring, training, orientation, and career development. Troubleshoot, maintain, and analyze processes that ensure all maintenance on-site are operating at optimum levels. The Portfolio Manager is responsible for current business retention, and new business development.What will you do:This position directs, manages, evaluates, budgets for, develops and organizes all activities relating to Facilities Management programs across the portfolioActs as facilities liaison to executive leadership and the main point of contact for clients in the buildings, ensures client satisfaction with services provided by the companyCompliance and Safety: Ensure all operations adhere to legal, regulatory, and health and safety standardsEstablish and maintain Quality Assurance program and ensure processes, software, tools, etc. are in place to consistently meet quality performance standards of all Facility staffVendor Management: Manage vendor and supplier relationships to ensure the best terms and quality of services and products. As necessary, create bid specifications for the purpose of competitively bidding out vendor service agreements.Crisis Management: Coordinate, manage, and respond to emergencies, ensuring robust and efficient issue resolutionSolid technical foundation to understand and troubleshoot issues, work collaboratively with technicians and operations, leveraging technology for improved efficiencyAttract, retain, and develop top talent, making changes when appropriate to ensure we are hiring the best teamBiweekly review, approve and submission of payroll for assigned staffProvide site survey and evaluation, technical proposal writing and financial pricing to support sales team for new business developmentBenefits: Benefits include Medical, Dental, Vision, 401K, Life insurance, short term disability, accident insurance, Vacation time, paid sick time, and 6 paid holidays.Who will get this job?Bachelor's degree in Facilities Management, Engineering, Real Estate, or a related field; Master's degree or professional certifications (e.g., CFM, FMP) preferred8-10 years of progressive experience in facilities management, real estate operations, or a related field, including at least 5 years in a leadership roleProfessional certifications like Certified Facilities Manager (CFM) or facility management professional (FMP); IFMA credentials desired but not requiredStrong technical knowledge of building systems, space planning, construction management, and real estate practicesProven track record in managing large-scale projects and cross-functional teamsExtensive knowledge of the methods, practices, techniques, tools, equipment, and materials used in general building maintenance and repairConsiderable knowledge of the principles and practices of supervision, management, and leadershipEffective verbal and written communicationsAbility to read and understand plans, blueprints, and other related system document