Portfolio Compliance Coordinator

IRG Realty Advisors, LLC; Richfield (OH); On-site; USD 43,000 - 63,000; Full time

Job summary

An established industry player is seeking a Portfolio Compliance Coordinator to ensure compliance and operational integrity across a diverse portfolio of commercial real estate assets. This role involves managing compliance processes, documentation accuracy, and serving as a key liaison among various stakeholders. The ideal candidate will have a strong background in commercial real estate, particularly in asset and property management, and possess excellent organizational and communication skills. Join a team dedicated to delivering exceptional outcomes and driving operational improvements in a fast-paced environment.

Qualifications

• 5-7 years in commercial real estate, preferably in asset/property management.
• Deep understanding of compliance processes in commercial real estate.

Responsibilities

• Ensure compliance and operational integrity of commercial real estate assets.
• Oversee compliance processes like New Property and Tenant Checklists.
• Act as liaison between Portfolio Managers and Property Accountants.

Skills

Commercial Real Estate Experience

Asset Management

Property Management

Compliance Processes

Microsoft Office Suite

Interpersonal Skills

Analytical Skills

Communication Skills

Multitasking

Organizational Skills

Tools

MRI Software

Job description

Join to apply for the Portfolio Compliance Coordinator role at IRG Realty Advisors, LLC

6 days ago Be among the first 25 applicants

Join to apply for the Portfolio Compliance Coordinator role at IRG Realty Advisors, LLC

Get AI-powered advice on this job and more exclusive features.

IRG Realty Advisors (IRG RA) delivers comprehensive commercial real estate solutions for entrepreneurs, corporations, institutions, and government clients. Headquartered in Ohio, we manage over 100 million square feet of assets across 31 states, including office, retail, industrial, warehouse, multi-family, and land properties.

We specialize in developing and managing complex, large-scale mixed-use projects, with a core mission to improve communities through innovative, client-focused real estate solutions.

As an advisory firm, we provide strategic recommendations to enhance real estate investments throughout the entire lifecycle—acquisition, repositioning, stabilization, and exit planning. Our services include Property & Asset Management, Transaction Management, Development, Project Management, Consulting, and Facility Management.

We seek passionate, results-driven associates committed to professional growth and delivering exceptional outcomes for our clients and partners.

Job Summary:

As a Portfolio Compliance Coordinator, you will report to the Portfolio Compliance Coordinator Supervisor and play a vital role in ensuring the compliance, accuracy, and operational integrity of a growing portfolio of commercial real estate assets. This position supports the day-to-day execution of policies and procedures that safeguard our assets and drive performance, focusing on documentation accuracy, regulatory compliance, and cross-functional coordination.

You’ll oversee key compliance processes, including the New Property Checklist, New Tenant Checklist, Lease Abstraction, Aged Delinquencies, Tenant Closeout, and Certificate of Insurance (COI) documentation. You will also manage the preparation and auditing of service contracts and vendor COIs, ensuring all data and documentation meet company standards.

In this role, you will act as a liaison between the Senior Portfolio Manager (SPM), Property Managers (PMs), and Property Accountants to ensure consistency and compliance across all property-level operations, including capital projects, budgeting, and internal workflow approvals.

Key Responsibilities:

• Partner with the SPM to ensure all PMs within the portfolio maintain strict adherence to compliance standards and operational accuracy.
• Proactively identify compliance risks or inefficiencies and drive solutions that support operational improvement.
• Prepare, review, and maintain all service agreements and vendor COI documentation in accordance with insurance and risk management standards.
• Support Lease Administrators by gathering and organizing lease-related documentation, focusing on lease requirements.
• Distribute and track new tenant welcome materials, including team introductions, tenant improvement contacts, and onboarding documentation.
• Coordinate the tenant close-out process, ensuring accurate execution and complete documentation.
• Monitor ongoing projects and manage task completion related to litigation, tax appeals, capex workflows, and more.
• Collaborate with PMs, Lease Administrators, and AR to investigate and resolve billing discrepancies.
• Partner with PMs and Property Accountants to verify and approve annual reconciliations and operating expense true-ups.
• Maintain shared document drives, ensuring all digital files align with internal filing standards (New Document Filing Cross Reference).
• Take on special projects and additional assignments from the SPM as needed.
• Provide mentorship and support to junior team members to enhance team performance and ensure consistent execution of responsibilities.
  
  
  

Skills & Qualifications:

• 5–7 years of experience in commercial real estate, with a strong preference for asset or property management experience.
• Deep understanding of operational and compliance processes unique to commercial real estate.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Proven ability to work in a fast-paced, detail-oriented, and deadline-driven environment.
• Excellent multitasking, prioritization, and organizational skills.
• Strong interpersonal, analytical, and written communication skills.
• Experience with MRI or similar property management software is a plus.
  
  
  

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
  
  
  

IRGRA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRGRA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (A.D.A.A.A.), if you have a disability and would like to request an accommodation to apply for a position, email [e-mail].

IRG Realty Advisors participates in E- Verify. For more information on E- Verify, please visit e-verify.gov.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

Referrals increase your chances of interviewing at IRG Realty Advisors, LLC by 2x

Sign in to set job alerts for “Compliance Coordinator” roles.

Compliance Officer - Complaints Management

Compliance Specialist - Wilbeth Arlington Homes

Risk and Compliance Analyst - US Based Remote

Greater Cleveland $37.03-$55.55 2 weeks ago

Cleveland, OH $43,680.00-$62,400.00 6 months ago

Coordinator, Community Standards & Compliance

Administrative Oversight Manager - Contract Compliance (Remote)

Grantmaking and Community Impact Coordinator

Cleveland, OH $48,000.00-$53,000.00 2 months ago

Compliance Specialist II - Risk Management

Greater Cleveland $33.66-$50.49 3 months ago

Legal Administrative Assistant - 3+ Yrs Experience - Defense Litigation - Cleveland, OH

Legal Dictation Transcriptionist (Contracted)

Safety Compliance Specialist/ Designated Employee Representative

Greater Cleveland $23.00-$24.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.