Portfolio Compliance Coordinator

IRG Realty Advisors, LLC.; Ohio; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in commercial real estate seeks a Portfolio Compliance Coordinator to ensure compliance and operational integrity across a growing portfolio. The role involves managing key compliance processes, acting as a liaison between teams, and supporting documentation accuracy. Ideal candidates will have 5-7 years of experience in commercial real estate, focusing on asset or property management, and possess strong analytical and organizational skills.

Qualifications

• 5-7 years of experience in commercial real estate, preferably in asset or property management.
• Deep understanding of operational and compliance processes unique to commercial real estate.
• Proven ability to work in a fast-paced, detail-oriented, and deadline-driven environment.

Responsibilities

• Oversee compliance processes including New Property and Tenant Checklists.
• Act as a liaison between Senior Portfolio Manager and Property Managers.
• Prepare and maintain service agreements and vendor COI documentation.

Skills

Multitasking

Organizational skills

Analytical skills

Communication skills

Tools

Microsoft Office Suite

MRI or similar property management software

Job description

IRG Realty Advisors (IRG RA) delivers comprehensive commercial real estate solutions for entrepreneurs, corporations, institutions, and government clients. Headquartered in Ohio, we manage over 100 million square feet of assets across 31 states, including office, retail, industrial, warehouse, multi-family, and land properties.

We specialize in developing and managing complex, large-scale mixed-use projects, with a core mission to improve communities through innovative, client-focused real estate solutions.

As an advisory firm, we provide strategic recommendations to enhance real estate investments throughout the entire lifecycle—acquisition, repositioning, stabilization, and exit planning. Our services include Property & Asset Management, Transaction Management, Development, Project Management, Consulting, and Facility Management.

We seek passionate, results-driven associates committed to professional growth and delivering exceptional outcomes for our clients and partners.

Job Summary:

As a Portfolio Compliance Coordinator, you will report to the Portfolio Compliance Coordinator Supervisor and play a vital role in ensuring the compliance, accuracy, and operational integrity of a growing portfolio of commercial real estate assets.This position supports the day-to-day execution of policies and procedures that safeguard our assets and drive performance, focusing on documentation accuracy, regulatory compliance, and cross-functional coordination.

You’ll oversee key compliance processes, including the New Property Checklist, New Tenant Checklist, Lease Abstraction, Aged Delinquencies, Tenant Closeout, and Certificate of Insurance (COI) documentation. You will also manage the preparation and auditing of service contracts and vendor COIs, ensuring all data and documentation meet company standards.

In this role, you will act as a liaison between the Senior Portfolio Manager (SPM), Property Managers (PMs), and Property Accountants to ensure consistency and compliance across all property-level operations, including capital projects, budgeting, and internal workflow approvals.

Key Responsibilities:

• Partner with the SPM to ensure all PMs within the portfoliomaintain strict adherence to compliance standards and operational accuracy.
• Proactively identify compliance risks or inefficiencies and drive solutions that support operational improvement.
• Prepare, review, and maintain all service agreements and vendor COI documentation in accordance with insurance and risk management standards.
• Support Lease Administrators by gathering and organizing lease-related documentation, focusing on lease requirements.
• Distribute and track new tenant welcome materials, including team introductions, tenant improvement contacts, and onboarding documentation.
• Coordinate the tenant close-out process, ensuring accurate execution and complete documentation.
• Monitor ongoing projects and manage task completion related to litigation, tax appeals, capex workflows, and more.
• Collaborate with PMs, Lease Administrators, and AR to investigate and resolve billing discrepancies.
• Partner with PMs and Property Accountants to verify and approve annual reconciliations and operating expense true-ups.
• Maintain shared document drives, ensuring all digital files align with internal filing standards (New Document Filing Cross Reference).
• Take on special projects and additional assignments from the SPM as needed.
• Provide mentorship and support to junior team members to enhance team performance and ensure consistent execution of responsibilities.

Skills & Qualifications:

• 5–7 years of experience in commercial real estate, with a strong preference for asset or property management experience.
• Deep understanding of operational and compliance processes unique to commercial real estate.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Proven ability to work in a fast-paced, detail-oriented, and deadline-driven environment.
• Excellent multitasking, prioritization, and organizational skills.
• Strong interpersonal, analytical, and written communication skills.
• Experience with MRI or similar property management software is a plus.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

IRGRA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRGRA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (A.D.A.A.A.), if you have a disability and would like to request an accommodation to apply for a position, [e-mail].

IRG Realty Advisors participates in E- Verify. For more information on E- Verify, please visit e-verify.gov.