Portfolio Community Manager

Associa; Reno (NV); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Bonus opportunities

Health benefits

401k match

Paid time off

Job summary

Associa Sierra North in Reno, NV is seeking a Portfolio Community Manager to oversee multiple communities. You will work with boards of directors, homeowners, vendors, and staff to implement community initiatives and manage operations with a hospitality approach and financial acumen.

The role requires coordinating with committees, maintaining budgets, and ensuring governance per policies. On-site presence in Reno with standard business hours and potential evening HOA meetings is expected.

Qualifications

• Proficiency in Microsoft Office (Word/Excel/Outlook) and professional business communication.
• Knowledge of communities, property, real estate, and homeowners associations.
• Ability to interact with boards, homeowners, vendors, and staff professionally and confidentially.

Responsibilities

• Supervise operation and administration of the Association per management agreement and policies.
• Act as liaison with the Board of Directors and homeowners as needed.
• Attend committee meetings and assist in developing goals for Board review.
• Develop and use community management tools (calendar, budgets, etc.).
• Review monthly financials and report to the Board.

Skills

Microsoft Office

Customer service

Confidentiality

Time management

Team player

Education

Bachelor's Degree preferred

Nevada CAM license required

Tools

Property management software

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa Sierra North is currently looking for a Portfolio Community Manager to join our team in Reno, NV. As a Portfolio Community Manager, you will work closely with several communities boards of directors, homeowners, vendors and staff to execute community initiatives and oversee management. To be successful in this role you will need a hospitality approach to customer service, financial acumen and the ability to work on multiple projects.

What do we offer?

• Competitive compensation package which includes opportunity for quarterly client retention bonuses.
• Comprehensive benefits package for our full-time employees including: generous paid time off, medical, dental, and vision insurance, 401k with company match, disability insurance, and support wellness and development initiatives and more.
• We have been designated Great Place to Work for nine consecutive years and many of our locations are awarded as Best and Brightest.

Essential Duties and Responsibilities:

• Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.
• Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Attend Committee meetings and assist committees in developing goals and recommendations for Board review.
• Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Monitor corporate and client delinquency rates and collections process for account portfolio.
• Attend Board meetings per the management agreement and community events as needed.
• Prepare Board packages according to established time frames.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.
• Responsible for maintenance of C3 data base, including updating resident information.
• Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
• Responsible for oversight of Associa staff as contract provides.
• Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
• Oversee Associa staff as contract provides.
• Oversee the AP process in accordance with Associa home office processes and procedures.
• Other duties as assigned.

Requirements

Knowledge and Skills: and Skills

• Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
• Knowledge of communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.
• Proficiency in typical business correspondence (grammar, structure, punctuation, spelling, etc.).
• Proficiency in conflict resolution techniques.
• Professional customer service skills.
• Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Ability to keep workspaces organized and maintained.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team.
• Knowledge of company policies, procedures, and forms
• Partner with multiple stakeholders, for example assistant community managers, vendors, peers, clients.
• Must be able to work effectively with others in person and in group setting
• Must be able to prioritize, manage time, and meet deadlines.
• Must be able to communicate effectively and professionally on phone, email, and in-person.
• Must be able to operate general office equipment (copier, fax, phone systems, etc.).

Education and Experience

• Bachelor's Degree preferred
• Community Association Manager license issued by the Nevada Real Estate Division required

Working Conditions

• On-site in branch. Generaloffice hours: 8:00AM - 5:00PM Monday through Friday.
• Ability to attend evening HOA meetings.
• Reliable transportation.
• Non-Typical office environment (frequent standing, walking, talking, etc.), both inside activities and outside activities.
• Overtime may be required.
• Frequent social interaction.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and to reach above shoulders with hands and arms in order to file a variety of documents; use hands and fingers to input data to information system; and talk or hear in order to gather and provide information on departmental processes. The employee is often required to sit in order to process information and conduct data entry activities.

ENVIRONMENTAL DEMANDS

Work is performed in a climate-controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

Associa is an Equal Opportunity Employer.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.