Portfolio Building Coordinator

UCLA; Los Angeles (CA); On-site; USD 64,000 - 90,000; Full time

Job summary

UCLA Asset Management is seeking a Facilities Security Specialist to oversee security staff and operations for university properties in a fast-paced environment. The role emphasizes incident reporting, coordination with building staff, and maintaining security protocols across multiple towers.

Required qualifications include a high school diploma or GED and experience with security systems. A guard card is preferred, with background checks and Live Scan prerequisites for employment.

Qualifications

• High School Diploma or GED or equivalent combination of education and experience (Required)
• Guard Card (Preferred)
• Background checks and Live Scan required for continued employment
• Experience managing security staff in a fast-paced operation (Required)
• Strong communication and reporting abilities (Required)
• Knowledge of CCTV and access control systems (Required)
• Proficiency with MS Office basics (Required)

Skills

Communication skills

Judgment

Interpersonal skills

Handling confidential information

Written communication

Security systems knowledge

MS Office

Physical stamina

Education

High School Diploma or GED

Guard Card (Preferred)

Tools

CCTV systems

Fire Control Panels

Emergency Exit and Access Control Systems

Building communications systems

Microsoft Office (Word, Excel, Outlook)

Job description

Department Summary

The UCLA Asset Management Department provides full-service property management for University-owned high-rise office buildings in Westwood (eight buildings containing 2M SF, occupied by 150 primarily University tenants and generating $30M of rental income), and limited-service property management to 90 other University owned properties. Departmental services managed by UCLA employees include: management of day-to-day activities (building operations, repairs and maintenance, janitorial, security, safety, parking operations, and tenant relations); financial management (rent collection, accounting, budgeting, property tax administration, real estate valuations); leasing and lease administration; construction management (tenant improvements, major maintenance and capital improvements); and contracts management (construction contracts and professional services agreements).

Position Summary

At UCLA Asset Management, you become part of UCLA's tradition of excellence by providing quality property management to University-owned high rise office buildings. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, Asset Management team members enjoy significant opportunities for professional and personal growth in a supportive work environment.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 3 years or more Security related experience or equivalent (Required)
• Minimum of three (3) years' experience managing and overseeing/supervising a diverse and changing security staff in a comparable fast-paced security operation, including scheduling and evaluating performance. (Required)
• Achieves and maintains a valid guard card from the California Bureau of Security and Investigation Services (BSIS). (Preferred)
• Excellent communication skills, including prompt and appropriate responses in urgent and unexpected situations, timely reporting of conditions and incidents, following the appropriate chain of communication, and understanding the hierarchy and protocols for decision making. (Required)
• Strong judgment skills, decision-making abilities, and ethical standards regarding appropriate interactions with building staff, reporting of incidents, maintaining documentation and files, and situational awareness and assessment. Ability to consult with individuals to resolve safety and security problems and complaints, take independent action, demonstrate initiative, dependability, and good judgement in problem solving. (Required)
• Strong interpersonal skills, including a demonstrated ability to maintain impartial, positive, courteous, and professional demeanor in relationships with team members, building staff and management, tenants, vendors, visitors, and the public. Interpersonal skills sufficient to interact effectively and tactfully with diverse department/University personnel at various levels and with the public. (Required)
• Ability to discreetly and tactfully recognize and handle sensitive and confidential information. (Required)
• Skill in writing basic business correspondence in concise, logical and grammatically correct English to prepare written reports and other correspondence. (Required)
• Demonstrated working knowledge of operating and training staff on computer-based security systems, including CCTV systems, Fire Control Panels, Emergency Exit and Access Control Systems, and all building communications systems. (Required)
• Proficiency in general office, productivity, and computer systems, including Microsoft Office applications (i.e., Word, Excel, Outlook). (Required)
• Ability to physically stand and walk for extended periods of time. (Required)
• Ability to work a flexible schedule, including overtime and varying shifts, at varying locations, as required. (Required)
• General knowledge of first aid, CPR and AED, and working knowledge of portable firefighting equipment as to their use, type, class, required locations, testing methods, and general maintenance. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma or GED or equivalent combination of education and experience (Required)
• Guard Card (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

TBD

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Facilities%20Management%20Specialist%201%20CX%20(TBD_189736)