[POOL] Clerical Specialist 3

The Chronicle Of Higher Education, Inc.; Albany (OR); On-site; USD 19,843 - 28,262; Part time

Benefits offered by this job

Bilingual pay incentives for Spanish proficiency

Monthly payment schedule

Job summary

The Chronicle Of Higher Education, Inc. is seeking a part-time Clerical Specialist 3 in Albany, Oregon. This role involves verifying student identities during tests, scheduling appointments, and performing general office duties. Applicants must have an AA/AS degree or relevant experience.

The position requires good organizational, communication skills, and proficiency with office equipment. A commitment to maintaining test integrity is crucial. Opportunities for step increases based on eligibility and performance evaluations are available.

Qualifications

• AA/AS degree or one year full-time experience in relevant roles.
• Prior testing or confidentiality experience preferred.
• College courses in business or related areas preferred.

Responsibilities

• Verify student identification and maintain test security.
• Schedule appointments for tests following procedures.
• Perform receptionist duties, assisting students and callers.
• File records and maintain secure materials.
• Maintain participatory count and test material inventory.
• Provide proctor services for other departments.
• Perform other assigned related duties.

Skills

Communication skills

Organizational skills

Receptionist techniques

Computer proficiency

Education

AA/AS degree or equivalent experience

Job description

Posting

Position Title: [POOL] Clerical Specialist 3

Department: Testing Services

Appointment Type: Part-Time Hourly

FLSA: Non-Exempt

Position FTE: N/A

Location: Two Locations Available

Salary Grade: 13

Salary Rate: $17.46/hr

Job Summary

This posting is for a pooled position. Application submissions for “[ POOL ]” positions are accepted on an ongoing basis to ensure a continuous and ready pool of qualified candidates for immediate review when the need arises. If/when a position becomes available, the College will review applications from this pool, and interview candidates whose qualifications best match the specific opening. Applicants must reapply to the pool annually to maintain their active status in the pool. Proctors and administers a variety of tests and assessments, to groups and individuals. Schedules appointments for a variety of testing procedures. Performs general office duties.

Essential Duties

1. Verifies student identification and eligibility, obtains necessary releases, maintains test security and ensures test integrity by direct observation and security cameras. Ensures there are no means of interruption or outside assistance during tests. Makes sure testers have only allowable materials.
2. Schedules appointments for tests. Follows procedures to ensure accurate timing, no overlap and accurate seating.
3. Performs receptionist duties, including assisting students and callers, providing detailed information regarding tests, procedures and general campus information, and relaying messages.
4. Files records and reports daily, keeping secure materials in locked cabinets and files.
5. Maintains participatory count, records, and inventories. Logs students in and out using appropriate forms and correct time allowances for a variety of tests. Regularly inventories GED and other testing materials in order to maintain security and/or order supplies.
6. Provides special proctor services for other departments, outside agencies, and other colleges and universities. Follows guidelines for maintaining general test security. Follows exactly any special instructions particular to individual test situations. Forwards results as required.
7. Performs other related duties as assigned.

Physical Requirements and Working Conditions

Physical Skills and Abilities: Requires the ability to use electronic communication and computation systems. Requires sufficient visual acuity to read words, numbers and visually monitor testers.

Working Conditions: Work is normally performed in an office setting with little or no exposure to health and safety hazards. Substantial amount of time is spent working at a computer. May periodically require working evening, weekend and extra hours.

Education and Experience

• Position requires a AA/AS; OR, one year full time experience in test administration, teaching, training, counseling, or office management.
• Prior testing experience or experience working with confidential documents is desired.
• College courses in business, secretarial or related areas strongly preferred.

Knowledge, Skills, and Abilities

• Requires basic knowledge of general office practices, procedures and equipment including record keeping, filing and typing.
• Requires familiarity with personal computers, with word processing and database applications.
• Requires skill in receptionist and telephone techniques and etiquette.
• Requires good organizational and communication skills.
• Requires the ability to perform the duties of the position, efficiently and effectively with minimal supervision.
• Requires ability to learn, understand and apply department and college rules, regulations and policies.
• Must be able to operate standard office machines and equipment including typewriter, copier, personal computer, etc.
• Must be able to communicate with a diverse group of students, sometimes in stressful situations, using tact and diplomacy.
• Prefer knowledge and understanding of student assessment programs, policies and procedures, including testing protocols.

Employment Requirement

Criminal Background Check - C4

Compensation Information

All Part-time Classified employees begin at Step 1 of the salary schedule, corresponding to the position’s grade. Placement at a higher step on the salary schedule is not negotiable. Step increases are subject to eligibility, and only take place at the beginning of the Fiscal Year in July if approved and submitted by the employee’s supervisor of record. Hours worked in more than one position or department cannot be combined for step advancement. Part-time Classified employees are paid once monthly, on the last day of the month.

• View the 25/26 Part-Time Classified Salary Schedule at this link.
• LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the LBCC Bilingual Pay Incentive Administrative Policy.

Equal Opportunity Statement

Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices. We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks or other relevant screenings. Background check results do not automatically disqualify a candidate.

LBCC is an Equal Opportunity Educator and Employer.