Policy Events Coordinator & Travel Lead

ClearPath, Inc.; Washington (District of Columbia); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and-dis

Employer matching retirement plan up 5

Job summary

ClearPath, Inc. in Washington, DC, is seeking a highly organized Events Coordinator to run a high-volume events program, including Congressional briefings, policy forums, dinners, and international delegations.

You will manage workback plans, guest lists, and on-site execution under the Senior Events Manager, ensuring smooth operations from planning to post-event reporting. The role requires 3–5 years in event planning or related fields, strong organizational and communication skills, and

Qualifications

• 3-5 years of experience in event planning, hospitality, project coordination, or a related field.
• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational and project management skills with attention to detail.
• Experience coordinating with venues, hotels, caterers, and vendors, including tracking invoices and payments.
• Ability to travel domestically and internationally.

Responsibilities

• Build and manage event workback plans, timelines, checklists, and action-item trackers.
• Track deadlines, deliverables, and contracts; coordinate with stakeholders and vendors.
• Manage budgets, invoices, deposits, and payment timelines; inform future budgets.
• Draft run-of-show logistics and staffing plans; assist with security planning.
• Coordinate venue research, site visits, proposals, quotes, and approvals.
• Act as on-site host for events, coordinating with venues, production teams, and partners.
• Oversee hotel logistics, room blocks, and pickup reporting; coordinate transportation.

Skills

Event planning

Hospitality coordination

Communication

Travel logistics

Budget management

Education

Bachelor's degree

Job description

ClearPath, Inc. in Washington, DC, is seeking a highly organized Events Coordinator to run a high-volume events program, including Congressional briefings, policy forums, dinners, and international delegations.

You will manage workback plans, guest lists, and on-site execution under the Senior Events Manager, ensuring smooth operations from planning to post-event reporting. The role requires 3–5 years in event planning or related fields, strong organizational and communication skills, and