Senior Events Manager: On-Site & VIP Coordination

AL-MONITOR; Washington (District of Columbia); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off and holidays

Life insurance and disability

Job summary

AL-MONITOR in Washington, DC is seeking an Events Manager to lead end-to-end events, workshops, and webinars, reporting to the Executive Director, Events & Partnerships.

You will own the run of show, coordinate venues, vendors, guest experience, VIP logistics, and post-event reporting, ensuring on-time delivery, budget discipline, and polished diplomacy with diplomats, sponsors, and editors. This role requires evenings and weekends and travel as needed.

Qualifications

• 3 to 5 years in event coordination or events management
• Proven ability to run events end to end: venues, vendors, budgets, run of show, and on-site coordination
• Excellent project management with a backwards-planning mindset
• Experience managing VIPs and high-profile guests, including protocol and discreet care
• Ability to work evenings/weekends and be on-site in Washington, DC
• Authorization to work in the United States
• Willingness to travel as needed

Responsibilities

• Manage events end to end from planning through on-site execution and post-event wrap-up
• Turn the Executive Director's event brief into a detailed working plan and run it
• Research and recommend venues, vendors, and event formats
• Source, negotiate, and manage vendors including catering, AV, photography, and staffing
• Build and run the run of show and act as on-site production lead
• Own registration and guest experience from RSVPs to credentialing
• Coordinate speaker and VIP logistics, including travel and hotel
• Produce workshops and growing webinar program with Editorial and Marketing
• Collaborate with Editorial, Marketing, and the wider team to support needs and deadlines
• Maintain event and outreach lists, and clean data for accuracy

Skills

Event coordination

Project management

VIP management

Stakeholder communication

Cross-team collaboration

Tools

Cvent

Eventbrite

HubSpot

Job description

AL-MONITOR in Washington, DC is seeking an Events Manager to lead end-to-end events, workshops, and webinars, reporting to the Executive Director, Events & Partnerships.

You will own the run of show, coordinate venues, vendors, guest experience, VIP logistics, and post-event reporting, ensuring on-time delivery, budget discipline, and polished diplomacy with diplomats, sponsors, and editors. This role requires evenings and weekends and travel as needed.