Policy Assistant

Cityofnewyork; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

The City of New York’s DCAS seeks a Policy Assistant to catalog and manage Citywide Personnel Policies and Time and Leave regulations. You will help maintain policy correspondence, support an online policy library, and align procedures across departments.

You will work with Policy Analysts on diverse tasks, including reviewing materials, tracking inquiries, and researching new policy approaches to improve citywide operations.

Responsibilities

• The Policy Assistant will be responsible for cataloguing Citywide Personnel Policies and Time and Leave regulations.
• The Policy Assistant will maintain Citywide Personnel Policy correspondence and archives.
• Work with HC staff to create and maintain an online policy library and align procedures for consistency.
• Review policy and procedure related materials.
• Review and track policy inquiries and maintain Citywide Personnel Policy correspondence spreadsheets.
• Set up and/or work with databases to catalogue and access information.
• Research new and innovative policies, strategic plans, and goals under administrative direction.
• Assist in various tasks and projects as assigned by Policy Analysts.

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do.

The Department of Citywide Administrative Services' (DCAS) Human Capital (HC) Line of Service supports City agencies in recruiting and identifying the most qualified candidates for employment, administering civil service exams, and providing eligible pools of candidates to meet hiring needs. These efforts are carried out in accordance with the State Constitution, Civil Service Law, and equal employment opportunity laws. In addition, HC develops and interprets citywide policies and programs, conducts professional development and training, ensures employee safety and health, and advances citywide workforce strategies. This includes equipping agencies with essential tools for strategic workforce planning through data analytics and reporting. HC also manages the City's Employee Self‑Service system and Customer Service Call Center.

The Bureau of Strategic Planning & Services drives change across the city, supporting projects and citywide efforts to achieve operational excellence. The Citywide Personnel Policy (CPP) Unit performs critical policy related analytical work for Human Capital. The unit is responsible for providing policy interpretations on behalf of DCAS and is a resource for HR departments across city agencies in handling highly sensitive employee issues relating to human resources policy, time and leave regulations, leave of absence, absence control and other personnel issues. The Medical Appeals and Reinstatements program is also a function of the CPP Unit and ensures civil service law compliance by coordinating medical examinations of employees or former employees who may be unable to perform the duties of their position by reason of a disability.

The Office of Citywide Personnel Policy (CPP) works on key DCAS projects and initiatives including medical appeals and reinstatements for all City agencies, working with City Hall to draft leave policies, and procedures concerning areas such as Employment Verification, WTC 9/11 Unlimited Sick Leave, telework policies, reviewing draft legislation, etc. These initiatives are critical because DCAS is required to implement them on a citywide level and must support these projects promptly by creating, drafting, and analyzing policies. This includes current and historical City policies as well as researching policies implemented in other jurisdictions. Concurrently, HR departments across the City seek guidance from the CPP Unit on how to address Citywide policies. CPP also reviews employee City start date inquiries (which impact employee leave balances and accruals as they transfer across agencies) and issue official DCAS policy interpretations. CPP coordinates medical appeal and reinstatement applications including scheduling Independent Medical Evaluations, providing City agencies and employees with guidance, and drafting fitness determinations.

The Policy Assistant will be responsible for cataloguing Citywide Personnel Policies and Time and Leave regulations. The Policy Assistant will maintain Citywide Personnel Policy correspondence and archives. In addition, the Policy Assistant will work with staff from the HC line of service to create and maintain an online policy library and assist in aligning procedures and interpretations to ensure consistency.

The Policy Assistant will work closely with Policy Analysts on various tasks and projects such as:

• Review policy and procedure related materials.
• Review and track policy inquiries and maintain Citywide Personnel Policy correspondence spreadsheets.
• Setting up an/or working with databases and information systems to catalogue and access information.
• Research new and innovative policies, strategic plans, and goals under administrative direction.
• Part